Executive Assistant To The Ceo

Description

Summary

We believe the role would place you in a highly energized environment were helping people and acting as a trusted resource to others will provide extraordinary support for the CEO, team and community. Being organized, analytical and enjoying both providing support and independent problem solving will help optimize navigating new and different tasks every day. So we commit to hiring top talent and cultivating a culture based on merit. That commitment reflects our belief in the importance of a culture in which everyone is welcomed, everyone is accepted, and everyone is valued.

Founded in 1976, Janus is a non-profit dedicated to its mission: to provide supportive, hope-inspiring and successful substance use disorder (SUD) treatment services in a professional and compassionate environment while assisting individuals and families on their journey toward wellness and recovery. At Janus, our clients’ well-being is exceptionally meaningful to us, and it is that environment that inspires everything we do. Visit us at www.janussc.org

Key Qualifications

• Influencing others and handling conflict; includes knowing when to delegate issues upward and when to apply common sense.
• Organization, attention to detail, and prioritizing multiple tasks in a fast-paced and time-sensitive environment.
• Proven track record of coming up with solutions to problems when the solutions are not obvious.
• Anticipating needs and reacting with the best interest of the CEO and Janus.
• “Seeing around corners” and being proactive. You look for gaps, but you find a way to address them so that they never become problems.
• Must be able to work with little supervision on daily assignments and working autonomously, handling critical and confidential information while also dealing with ambiguity. In this role you will need to fill in the blanks as much as possible.
• Building relationships multi-functionally.
• Knowing how, when, and what to prioritize to ensure your leadership is set up for success.
• Writing and talking to people with professionalism; you will be representing the organization’s leadership at all times.
• Balancing the needs of individuals and the business when they conflict.
• Having a “can-do” demeanor - no task is too big or too small.
• Proficiency with a variety of technologies and software tools — and a proven track record to pick up new ones as they arise — including MS software like Calendar, Power Point, Excel, Word, Pages, and Numbers, and collaboration tools like MS Teams.
• Meeting deadlines and making well-informed decisions.
• Representing the CEO and the organization both internally and externally, tracking notes, goals, and deliverables

Description

Your responsibilities are to support and assist our CEO with their administrative tasks along with their team. In this position, you will serve as a key support, ensuring their priorities are addressed and chipping in significantly to the smooth operation of the organization. Your ability to multitask and lead incoming tasks without extensive oversight is critical. It's inevitable that rapid changes will occur at times, and during these moments, your composure will be necessary. Your daily responsibilities encompass a range of administrative tasks: from calendar management, scheduling meetings, and coordinating the CEO's executive calendar, to travel coordination and expense report processing. Moreover, you'll engage in special projects that impact the broader organization. It promises a dynamic, engaging environment where learning and growth are at the forefront.

Education & Experience

• 5+ years of experience with Microsoft Office applications and project management software tools
• BA/BS degree preferred 5+ year minimum professional service-related experience required.
• Several years of professional experience and strong computer literacy
• Expertise in executive-level organizational and task management supporting C-Level executives in the non-profit or healthcare sector.
• Superior organizational skills including excellent written and verbal communication.
• 3 to 5 years of relevant for profit or non-profit executive assistance experience (Preferred)
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately.
• Significant demonstrated aptitude for discretion and confidentiality in the handling of sensitive issues

Pay & Benefits

At Janus, base salary is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $85,000 and $95,000 annually and your base pay will be considered on your job-related skills, training, qualifications, experience, and relevant education.

You’ll also receive access to benefits including comprehensive medical, dental, and vision coverage,12 paid holidays, retirement benefits, no cost mental health counseling services, and 12 paid sick days per year!

Janus of Santa Cruz maintains and promotes a working environment free from discrimination and harassment; and provides all current and prospective employees with equal opportunity in employment regardless of race, creed, color, national origin, ancestry, religion, disability, medical condition, sex, gender identity, physical characteristics, marital status, age, sexual orientation, organizational affiliation, veteran status, or past justice related situations.