Executive Assistant Jobs

Our client, a well-known clean beauty brand is seeking an Executive Assistant to join their team!

The Executive Assistant will provide the Senior Management team with all administrative needs and confidential support. This position requires a discrete and intuitive professional with the ability to interact professionally with high-level executives on a regular basis.

WHAT YOU DO:

• Manages logistics for meetings including organizing agendas, booking meeting rooms, preparing written materials, etc.

• Manages administrative tasks including, but not limited to, reports, memos, letters, travel bookings, expense reports, and other documents.

• Manages a complex business calendar.

• Manages confidential information as required.

• Handles incoming communications and reports and can respond to correspondence on behalf of the CEO and other executives.

• Prioritizes incoming information and/or appointments and carries out assigned tasks and projects as required.

• Develops relationships with internal and external staff to facilitate meeting planning and scheduling (both personal and professional).

• Ensures effective flow of meetings; follow up and confirm all meetings in advance.

YOU’LL LOVE THIS JOB IF:

• You are extremely ORGANIZED: You are not overwhelmed by the thought of tackling multiple tasks at a time.

• You are passionate about the DETAILS and are extremely THOROUGH: You appreciate the importance of having detailed and precise information.

• You thrive in a FAST-PACED environment: You can handle multiple projects simultaneously.

• You are a strong COMMUNICATOR: You are a people person and collaborate well with others while demonstrating a spirit of excellent CUSTOMER SERVICE.

QUALIFICATIONS:

• Bachelor’s or Associates degree preferred

• Must have a minimum of two (2) years of administrative experience supporting a C-level executive and five (5) or more years of experience in the luxury goods industry or consumer goods industry.

• Must be highly organized and detail-oriented.

• Exhibits unparalleled discretion, judgment, tact and poise

• Ability to multi-task in a fast paced environment and organizational skills are imperative

• Excellent interpersonal and communication skills (written and verbal - this is a MUST)

• Exceptional problem solving skills

• Must have outstanding time management, the ability to prioritize tasks effectively and work under strict deadlines

• Must be able to handle matters of a confidential nature with the utmost professionalism and discretion while using good judgment and diplomacy.

• Strong administrative skills are required.

• Must be proficient in Microsoft Office applications including Excel, PowerPoint and Word

This role is HYBRID.

Office is located in West Hollywood

This role is TEMP

Rate: $25-35/hr DOE

APPLY NOW!