Talent Acquisition Coordinator/Executive Assistant

The Walt Disney Studios is seeking a dynamic Talent Acquisition Coordinator/Executive Assistant to join our fast paced and exciting team. This position requires a quick and resourceful person who can overcome hurdles, think outside the box and build solid long-term relationships with others to get the job done. The following skills are most important for this role: great follow-up and follow-thru communication, superior planning, organization and problem solving, ability to drive results, thrive in constant change, and the ability to be proactive. This is a highly visible department that plays an integral part in key business decisions across the Talent Acquisition & Talent Management organizations.

Responsibilities :

This hybrid role will act as administrative support to the VP, Talent Acquisition (TA) & Talent Solutions (TS) and TA/TS leaders, while also managing talent acquisition responsibilities for executive candidates; coordinating schedules, greeting candidates and facilitating an excellent candidate experience.

Executive Assistant duties:

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
• Create travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels; Maintain an active calendar of appointments and coordinate travel arrangements
• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
• Calendar management, including day-to-day meetings and long range planning
• Tactfully manage executive’s time and prioritize meetings of the office. Review your leader’s schedule to build-in time for things like planning and traveling to their next meeting in outlook
• Act as the primary point of contact and skillfully manage the communication flow (phone coverage & email) between executives, employees, the team and external candidates. Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of the job
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (virtual and in person)

Talent Acquisition Coordinator duties:

• Interact with and support various HR teams across the Studio including the HR Business Partners, Animation, Pixar, Lucasfilm and Marvel
• Responsibilities will include: ordering supplies, processing invoices, expense reports organizing team meeting agendas, managing the Studio SharePoint collaboration tool and tracking / reporting on Studio referrals
• This role will also be spent providing coordination support to Disney Studio’s recruitment team for executive candidates including posting new jobs to Disney Careers and other sites as needed, scheduling phone, onsite and travel interviews with an eye on customer service ensuring the best candidate experience possible, processing background checks, assisting with new hire onboarding including processing direct-hires and I9 verifications, and weekly / monthly recruitment reporting activities
• Conduct ongoing reviews of recruitment support process for efficiencies as they pertain to the above referenced duties, and propose changes to enhance operations
• Interface with hiring leaders and department administrative staff in Studio clients groups including Marvel Studios, Disney Live Action, Theatrical Marketing, Studio Operations, Disney Music Group, and Disney Theatrical Group, and more
• Act as liaison with various Talent Acquisition teams across the enterprise to leverage established best practices and participate in super-user committees

Basic Qualifications :

• Self-motivated, highly organized and excellent follow through skills
• Task oriented with experience following structured processes
• Efficient knowledge in Zoom and its capabilities
• Efficient MS Office skills (Microsoft Outlook email & calendaring, Excel, PowerPoint, Forms, and Visio)
• Desire to work in a team environment
• At least 2 years of experience working in a fast-paced, high-volume professional office environment
• Ability to multi-task in a rapidly changing work environment effectively balancing and prioritizing multiple projects, with demonstrated organizational and time management skills
• Self-starter, quick learner and customer service oriented attitude with friendly demeanor
• Ability to interact with multiple levels of leadership
• Ability to multi-task with demonstrated problem solving and decision making skills
• Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication with proven phone etiquette and professionalism
• Ability to prioritize and manage multiple tasks with a high level of detail and accuracy
• Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication
• Passion for film and the entertainment industry

Preferred Qualifications:

• Knowledge in graphics and/or video editing
• Previous experience working in a Human Resources and/or Talent Acquisition function

Required Education :

• College Degree or equivalent work experience

The hiring range for this position in Burbank, CA is $47,806 - $64,130 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.