Senior Executive Assistant Jobs

Along with its affiliate companies, Affinius Capital invests across the risk spectrum for a global client base, managing over $34 billion in net assets under management within a diversified portfolio across North America and Europe. Affinius Capital provides strategic equity and debt capital, including to capitalize on the accelerating demand for technology-driven real estate assets, to meet the critical need for housing solutions, and for other market and capital structure opportunities exhibiting compelling risk-return characteristics. For more information, visit affiniuscapital.com.

The Senior Executive Assistant will operate with experience, poise, confidentiality, organization and efficiency to provide advanced administrative support to senior executive(s) and assigned team members. This individual will provide schedule management, reporting and correspondence assistance.

Essential Duties

• Ability to work in a fast-paced, demanding work environment.
• Operate using a high level of initiative and resourcefulness.
• Effective verbal and written communication skills reflecting appropriate polish and professionalism.
• Interface with both internal and external professionals at every level including many senior level partners, institutions and consultants with discretion, competence and discernment. Comprehend and communicate the executive(s) intent to internal professionals and external clients. Maintain strictest confidentiality when handling sensitive or confidential information, and as appropriate.
• Ability to successfully manage multiple deadlines and requests simultaneously and with composure.
• Must be flexible, professional, proficient and personable and enjoy interacting with internal and external associates and clients.
• Screen calls to free the executive(s) from unnecessary delay and detail. Answer inquiries without referral as appropriate. In absence of executive(s), handle calls, takes message and direct calls to appropriate persons within the organization.
• When necessary, review incoming and outgoing mail/e-mails for appointments or meeting dates, priority, follow up, accuracy and redirection. Respond to incoming mail/e-mails as authorized.
• Assist administrative management with the onboarding and training of new administrative staff. Provide guidance and training to the existing administrative staff as needed or as requested.
• Manage corporate card process for reimbursements
• Qualifications may warrant placement in a different job title.
• Must have 10+ years of Executive/Administrative Assistant experience, with a minimum of 5 years supporting multiple executives or a senior level executive.
• Experience with directly coordinating a heavy volume of, and somewhat complex, travel scheduling for domestic and international travel.
• Bachelor’s degree; or equivalent combination of experience, education and training.
• Perform other essential duties as assigned.
• Must be willing to work on-site and show proof of COVID-19 vaccination (or request and receive an authorized exemption).
• Commercial real estate experience is preferred.
• Compile, maintain and analyze various charts, graphs and statistical reports from information received from various units of the organization.
• Coordinate schedules, agendas, and facilities for strategic meetings with internal and external business leaders.
• Coordinate a significant number of meetings and manage the schedules for the executive(s) and their respective teams, prioritizing events, conferences, and appointments. Ensure that meetings, travel logistics and project deadlines are managed seamlessly.
• Conduct research for assigned projects with the use of initiative and independent judgement. Prepare all pertinent data and present to executive(s) with appropriate recommendation or alternative solutions.
• Proofread and draft correspondence, speeches, reports and presentations from the executive office showing a keen eye for detail, correct grammatical structure, and formatting.
• Advanced proficiency in MS Suite specifically Power Point (Word, Excel, Power Point, Outlook, Adobe).
• Strong organizational and time management skills. Skilled at proof reading and ability to demonstrate a high level of attention to detail and accuracy.
• Coordinate a significant amount of travel scheduling for domestic and international trips to include arranging and confirming exceedingly detailed business itineraries, airline reservations, hotel accommodations, car reservations, etc. Subsequently, process and track expense reports and reimbursements.

Affinius Capital complies with laws and regulations that permit certain requests related to your data in our files, including, but not limited to, the California Consumer Privacy Act (the “CCPA”). The Company's privacy policy and contact information for questions regarding your data or the policy may be found here.

At Affinius Capital our employees enjoy generous benefits packages including comprehensive medical, dental and vision plans, 401k, educational and professional designation assistance, business casual dress attire and much more! Qualified applicants must successfully complete a pre-employment background and drug screen. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

Affinius Capital is an Equal Opportunity Employer. Qualified applicants will receive consideration without regarding to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.