Senior Executive Administrative Assistant

Working Location: MASSACHUSETTS, WESTBOROUGH; PENNSYLVANIA, CENTER VALLEY
Workplace Flexibility: Hybrid
Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.
Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.
Our Purpose is to make people’s lives healthier, safer, and more fulfilling.
Our Core Values are reflected in all we do: Integrity – Empathy – Agility – Unity – Long-Term View
We deliver on our purpose and our core values by staying True to Life.

The Senior Executive Admin is responsible for performing a variety of administrative duties to ensure that the Vice President, TSD RA operates effectively and efficiently. Properly administers various activities, policies, and programs, so the VP RA is free to focus on Olympus’s Global Regulatory concerns and issues. Prepares reports on a variety of business topics. Coordinates and administers quality system and regulatory/compliance issues as required. Composes and distributes routine and confidential business correspondence. Screens incoming emails and other communications to alert the VP RA of critical or urgent developments. Manages all domestic and international travel scheduling and the expense reports related to business travel. Organizes and schedules international meetings with direct reports, other company officers, which may include the CEO, Executive Officers, government competent authorities, and customers. Prepares management presentations. Provides administrative support to the following individuals: VP RA and/or TSD RA leaders as needed.
Job Duties

• Manages assigned regional/global projects as needed.
• Effective communication skills, both written and verbal, with the ability to report, express ideas, problems, and solutions with clarity.
• Proactive communication with headquarters in Center Valley, PA, Tokyo, EMEA, Asia Pac and QARA department as required.
• Provide comprehensive, high-level executive support to multiple business leaders/partners.
• Possess a global mindset to effectively manage and understanding differing cultures, varying approaches to mutual business objectives, assist in all assigned business communications to resolve issues and improve processes.
• Ensures seamless execution of travel and activity schedules for VP RA by managing complex itineraries including ever-changing logistics associated with multisite visits, anticipate changing needs, and update those changes in a timely fashion.
• Handle confidential and sensitive information with discretion.
• Interface with Japanese business partners and vendors in a professional manner.
• Provides guidance and support to other administrative QARA staff as needed
• Provides global administrative support for VP RA and TSD RA leadership team, including global meeting schedules and correspondence, travel arrangements, Japanese/international business relations, contacts and any other assigned tasks including, but not limited to, calendar management, and meeting coordination.
• Support of high-level OT/EMEA Executives visiting the OCA region including, but not limited to, travel arrangements, meeting requests, detailed itineraries including changes and distribution, and other visit preparations by collaborating with each region.

Job Qualifications
Required:

• Associate degree desired with a bachelor’s degree preferred.
• Minimum of ten (10) years administrative experience including experience as an executive assistant or 5 years of project management experience.
• Experience setting up international travel schedules and management of international meetings with direct reports and company officers.
• Must be able to work outside of standard work hours, potential for travel depending on support needs for off-site meetings/conferences.

Preferred:

• Excellent organizational skills.
• Basic project management skills.
• Knowledge of Office Outlook, Excel, Word, Power Point, and other computer software packages.
• Strong written and verbal communication skills.
• Bilingual in English and Japanese highly desirable; not required.
• Understanding of the principles of customer service.

Why join Olympus?
Here, people matter—our health, our happiness, and our lives.

• Parental Leave and Adoption Assistance
• On-Site Child Daycare, Café, Fitness Center**
• Competitive salaries, annual bonus and 401(k)* with company match
• Limited locations
• Educational Assistance
• Free virtual live and on-demand wellness classes
• Diversity & Inclusion Programs including Colleague Affinity Networks
• Volunteering and charitable donation match programs
• 12 Paid Holidays
• US Only
• 24/7 Employee Assistance Program
• Comprehensive Medical, Dental, Visions coverage effective on start date
• Work-life balance supportive culture with hybrid and remote roles

We care about your health and financial well-being and offer the resources you need to feel vital, confident and ready for wherever life takes you. Learn more about our benefit offerings at https://www.olympusamerica.com/careers/benefits-perks .
About us:
Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and minimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.
Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com .
Olympus is dedicated to building a diverse, inclusive and authentic workplace
We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.
Let’s realize your potential, together.
Olympus requires all US new hires to be “fully vaccinated” against COVID-19, as defined by the Centers for Disease Control and Prevention (CDC), on or before their first day of work. Individuals who have been offered employment who have a disability, medical condition, or sincerely-held religious belief that prevents them from being vaccinated against COVID-19 are required to request and be granted a reasonable accommodation prior to their first day of work.
It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.
Posting Notes: || United States (US) || Massachusetts (US-MA) || Westborough ||