Administrative Assistant Jobs

A growing company just outside of Philadelphia is looking to add an administrative assistant to their team. This person will be responsible for managing the day-to-day activities of our office and providing essential support to the team. This role requires a detail-oriented and proactive individual who excels in organization, communication, and problem-solving and will play a vital role in maintaining an efficient and productive work environment.

Responsibilities:

• Travel Coordination: Arrange travel itineraries, accommodations, and transportation for employees as needed.
• Office Operations: Manage the overall functioning of the office, including facilities management, supplies, equipment, and vendor relationships.
• Administrative Support: Provide administrative assistance to various departments, including scheduling meetings, handling phone calls, and managing correspondence.
• Front Desk Management: Greet visitors, answer inquiries, and direct incoming calls. Maintain a professional and welcoming front desk environment.
• Scheduling and Calendar Management: Coordinate and manage schedules, appointments, and conference room bookings.
• Event Coordination: Assist in planning and organizing company events, meetings, and conferences.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Two plus years of experience in office management or administrative roles.
• Strong organizational and multitasking skills.