Executive Assistant Jobs

• Part-Time Position in Horsham, PA.|Executive Assistant to CEO of a Medical Device company.

About Our Client
Pharmaceutical Device Manufacturer

• Collect and coordinate monthly reports, combine documents, format and provide to CEO in standardized manner
• Make travel and accommodation arrangements for executives and potentially other guests
• Screen and direct phone calls and distribute correspondence
• Coordinate off-site Board meetings, executive meetings, conferences, and other customer events.
• Ability to take directions, work independently, and comfortable asking questions as needed
• Anticipate work-related needs of executives after getting to know their work styles and their job responsibilities
• Manage financial administration tasks including expense reports, receipts, and invoices.
• Plan and organize company events (including internal and external meetings, team events, celebrations for company milestones, and off-site retreats), for both in office and remote employees.
• Manage executive's calendar and set up and coordinate internal and external meetings
• Format information for internal and external communication (e.g., memos, emails, presentations, reports)
• Take minutes during internal meetings summarizing key points, capturing action items, and disseminating.
• Coordinate quarterly All-Associates meetings, Leadership Team meetings and Board meetings.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant

• Outstanding organizational and time management skills in managing e-calendars, travel, etc.
• Excellent organizational skills
• Excellent writing skills
• Attention to detail in all work
• Must have high school diploma; preferably a Bachelor's Degree, or similar experience to support role.
• Excellent MS Office knowledge including PowerPoint, Excel, Word, etc. (Ability to create a PowerPoint presentation with just instructions from the CEO.)
• Discretion and confidentiality
• 4+ years of experience as an Executive Assistant or similar role
• Excellent verbal and written communications skills

What's on Offer

• Temporary position with potential to go permanent at the 90 day mark based on performance.
• 9am to 3pm work schedule.
• Commuter benefits offered.
• Benefits offered day one through Aetna (health, vision, and dental).

Contact: Kathryn Mettler
Quote job ref: JN-062023-6098477