Administrative Assistant Jobs

We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods organization is guided by their mission to support children and adults with disabilities or challenges to achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

Benefits

• Life and Disability Insurance
• Career growth opportunities
• On-site FREE medical center
• Tuition-assisted program
• 403b retirement plan
• Continuing education programs
• Paid time off/sick time
• Medical, Dental, and Vision Insurance

Salary Starting at 20.00/hr depending upon education/experience.

Job Summary

The Administrative Assistant is responsible for administrating and coordinating executive and senior-level communications, correspondence, and schedules.

• Must be able to lift/transfer a minimum of 50 lbs.
• Assists in the scheduling of any Board meetings for Woods and affiliates.
• Assists, as needed, in taking minutes of Board and Committee meetings and assists in managing information on the Board portal.
• Must have the ability to communicate effectively at all levels within Woods and its affiliates.
• Assists in the coordination of scheduling to executive and senior leadership.
• Must be able to effectively represent the interests of Woods and affiliates in writing as well as verbally.
• Provides accurate and effective administrative support in a timely manner.
• An associate or bachelor’s degree (preferred) and experience managing complex administrative duties for Senior level positions.
• Must have a valid driver’s license and use of an automobile.
• Assists in managing the administration of various policies, procedures, schedules, orientations, training, agendas, and presentations, as well as other events or retreats as needed.
• Maintains calendars as requested.
• Assist in coordinating travel plans for large and small groups, both nationally and internationally.
• Drafts correspondence and develops PowerPoint presentations for executive and senior leadership.
• Other duties as assigned by the Executive Assistant.
• Ensures that all contact with Executive and Senior Leadership and Trustees is respectful and that Trustees feel supported in their Board work.
• Serves as administrative coordinator for executive and senior leadership to coordinate calendars, meetings, and various duties and responsibilities as assigned.
• Must have superior knowledge of a variety of software packages including Outlook, MS Teams, Zoom, Word, Excel, and PowerPoint.

About Woods Services

Woods Services is a Pennsylvania and New Jersey-based non-profit population health network and advocacy organization that along with its six affiliate organizations provides life-long innovative, comprehensive, and integrated health, education, housing, workforce, behavioral health, and case management services to more than 22,000 children and adults in the intellectual and developmental disability, child welfare, behavioral and brain trauma public health sectors who have complex and intensive medical and behavioral healthcare needs.

Our Langhorne campus is home to 550 residents and provides outpatient and day programs.