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Administrative Assistant
Salary
$23.35 - $31.22 Hourly
Location
The Heeran Center Eugene, OR
Job Type
Regular
Job Number
202300385
Department
Health & Human Services
Division
HHS LC Trillium BH
Opening Date
08/31/2023
Closing Date
9/18/2023 5:00 PM Pacific
FLSA
Non-Exempt
- Questions
- Benefits
- Description
Description
About the Position
This Administrative Assistant will provide daily support to external-facing Behavioral Health (BH) Division leadership positions, including Program Manager and Project Manager roles, and routinely collaborate with system partners such as healthcare and governmental administration, BH providers, consumer and parent-led organizations, and human service programs. The ability to demonstrate well-developed customer service and communication skills with both colleagues and community partners is essential.
The successful candidate will be a highly motivated, self-starting individual with a professional presence who works well both independently and as part of a team. This individual will possess excellent skills in writing, critical thinking, organization, attention to detail, and technology. This position requires flexibility and adaptability, including the ability to multi-task effectively and a willingness to adjust your own workflows to accommodate shifting priorities while still accomplishing your own tasks by deadlines. This role is also expected to handle confidential matters with appropriate discretion and the ability to learn and understand the scope and complexities of the BH and human service system in Lane County.
Routine job tasks for this position include: administrative support to assist with managing projects; building electronic tracking and documentation processes; maintaining meeting agendas and minutes; administration of public-facing correspondence such as surveys and newsletters; managing meeting invites and distribution lists; and hosting virtual, hybrid, and in-person meetings.
About The Division
Lane County Behavioral Health provides services to more than 1,600 individuals with behavioral health conditions. We work with community partners to provide a continuum of care from prevention through treatment and aftercare in an environment that promotes a culture of resilience and recovery.
Benefits: Exceptional benefits, including generous accrual of paid time off and 11 paid public holidays annually. Our BH Division values and promotes training and professional development opportunities as applicable to job tasks.
- Lane County employees may be eligible for student loan repayment: See link below.
Public Service Loan Forgiveness- https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Find out more about Lane County's Behavioral Health (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=4133179) division!
Schedule: Monday - Friday 8:00am - 5:00pm with option for remote/hybrid work schedules following a probationary period.
This is an AFSCME represented position
Qualifications
Training:
- Equivalent to the completion of the twelfth grade supplemented by course work in business, personnel or public administration or a related field.
Experience:
- Three years of responsible experience providing complex secretarial or administrative support to management.
An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
Notes
- This position is subject to a full criminal offender information record check.
- In accordance with county policy, the incumbent of this position is required to be fully vaccinated against COVID-19, or have an approved medical or religious exception, prior to starting work.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
CLASSIFICATION DETAILS
Administrative Assistant Classification Details (https://agency.governmentjobs.com/lanecountyor/default.cfm?action=specbulletin&ClassSpecID=992446&headerfooter=0)
Selection Process
SUPPLEMENTAL INFORMATION
Equal Employment Opportunity Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Trauma Informed Care Statement
Lane County Health & Human Services is committed to providing Trauma Informed Care. As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past. Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other. Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts.
Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)
Careers with Lane County Offer Extraordinary Benefits
At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.
Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.
ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)
Collective Bargaining Units
Admin-Pro
AFSCME
AFSCME Nurses
AFSCME Physicians
FOPPO
LCPOA
Local 626
Prosecuting Attorney's
Benefits to keep you & your family well - Physically
Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.
The Plan Options And Costs Per Month For 2018 Are Outlined Below
Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents.
If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.
Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.
Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.
Dental - Lane County provides dental coverage for employees and their eligible dependents.
Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.
Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.
Benefits to keep you & your family well - Financially
Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)
Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.
Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.
Holidays - Lane County provides 10 paid holidays per year:
New Year's Day Independence Day
Martin Luther King Jr's Birthday Labor Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Life Insurance - Lane County pays for employee group term life insurance.
County-paid Training & Development to keep your career well
On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.
Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.
Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.
Lane County Offers These Other Valuable Benefits
Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.
Vision - Eligible employees may purchase supplemental vision insurance.
Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.
Aflac - Optional employee-paid voluntary group coverage is available through Aflac.
Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.
The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.
For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.
01
In accordance with county policy, the incumbent of this position is required to be fully vaccinated against COVID-19, or have an approved medical or religious exception, prior to starting work. Are you willing and able to comply with this requirement?
02
IMPORTANT: Please ensure you have included all RELEVANT education, employment and lived experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.
- I acknowledge I have provided all relevant education and employment history.
03
What is your highest level of education?
- High School or equivalent to completion of twelfth grade
- Bachelors or higher degree
- Associates degree
04
How many years of responsible experience do you have providing complex secretarial or administrative support to management?
- 1 - 2 years
- At least 3 or more years
- No experiences or less than 1
05
Was your training or education supplemented by course work in business, personnel or public administration or a related field?
06
Describe how your work experience has prepared you to provide administrative support to a behavioral health program. Include 3-5 specific skills you have developed in working with public service organizations that would contribute to your success in this job. Your response will be reviewed separately from your application. (25 pts.)
07
Describe your experience with Microsoft Office products, including Word, PowerPoint, Excel, Outlook, and Teams. Also describe your experience with applications like Adobe, Visio, utilizing SharePoint sites, editing web content, and/or utilizing Google Docs. Tell us about the last project or job task you completed utilizing one or more of these programs. (25 pts.)
08
Describe your experience and technical comfort in utilizing virtual meeting platforms like Zoom or Microsoft Teams. Explain how you use these meeting platforms, how regularly you do so, and how long you have been using them. (25 pts.)
09
Provide 2-3 examples of work situations where you have worked to address health disparities and equity concerns. (25 pts.)
Required Question
Agency
Lane County
Address
125 E 8th Avenue Eugene, Oregon, 97401
Phone
(541) 682-3637
Website
https://www.lanecountyor.gov
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