Executive Assistant Jobs

Job Purpose:

We have an immediate opening for an energized, highly organized, detail-oriented employee to join our team. This position will support our center with a wide range of tasks from day to day.

You will be responsible for the day-to-day workings of the leader you support. The relationship you form with this leader is absolutely critical because that’s what enables you to become a true partner. You will partner with your leader to identify ways they can use their time better, as well as things you can take off their plate or start on their behalf.

Accountabilities:

• Answering phone calls and greeting clients during open office hours
• Direct and manage speaking engagements and opportunities, including travel
• Become the go-to internal authority on the ins and outs of WellnessLiving
• Direct and manage client service agreement schedules
• Ensure materials are prepped fully for training interventions
• Manage very busy, complex executive calendars independently
• Maintain all electronic filing systems to ensure regulatory compliance
• Purchase supplies for training interventions and special events
• Follow-up on phone calls and emails as assigned
• Draft training development materials as needed

Qualifications:

• Must possess exceptional oral and written communication skills, with proven ability to interact with people at all levels of an organization
• Ability and desire to work in the HRart Center Tuesdays and Thursdays
• Must have strong attention to detail with the ability to manage multiple work assignments and bring them to successful conclusions
• Fluency in G-suite, Slack, Zoom, and Mac
• Must be flexible with schedule and perform tasks as needed
• Demonstrated ability to deal with confidential information
• A genuine belief that the healing and growth of people matter

Hours: 5-10 hours/week (starting with 5 hours per week during training)

Pay Type: Hourly

Pay Range: $15-20