Executive Assistant Jobs

Our client is a dynamic and innovative energy and renewables company looking for a driven and experienced Executive Assistant. Our client is a leader in their industry, and our executive team plays a crucial role in driving our success. We are seeking a highly skilled and dedicated Executive Assistant to provide essential administrative support to our executive leadership team. This is an exciting opportunity to join our organization and contribute to our continued growth and success.

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As an Executive Assistant, you will be responsible for providing crucial administrative support to the CEO and executive leadership team. Your role will involve anticipating their needs, coordinating schedules, managing travel arrangements, and ensuring the smooth day-to-day operations of the office. Your exceptional organizational skills, attention to detail, and ability to handle confidential information will be essential in ensuring the effectiveness and efficiency of our leadership team.

Responsibilities:

• Answer and direct calls on the organization's main line as needed.
• Manage organizational communication, scheduling, and logistics for key internal events, such as board meetings, staff meetings, retreats, and managers' meetings.
• Proactively provide services or products before being requested, anticipating the needs of the team.
• Assist other functional areas and members of the leadership team with special projects as needed.
• Track and manage leadership team expenses, preparing expense reports for reimbursement.
• Arrange detailed travel plans, including transportation, accommodation, and itineraries.
• Manage the calendar of appointments for the CEO and executive team, coordinating and scheduling meetings with internal and external contacts.
• Provide support to the Board of Directors, serving as a key point of contact and coordinating meeting logistics, communications, and materials.
• Prepare presentations, correspondence, and other documents as requested.
• Support the CEO and executive team in preparing for internal or external meetings, conducting research, and other related tasks.

Qualifications:

• 5-7+ years of equivalent experience supporting C-Level executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint), Adobe Acrobat, and Zoom and Teams Meetings.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proven ability to handle confidential information with discretion.
• Ability to travel for meetings if required, with travel primarily located throughout the U.S. (less than 10%).
• Strong organizational and time management skills.
• Adaptable to various competing demands and able to prioritize effectively.
• Exceptional attention to detail and accuracy.
• Excellent customer/client service and response skills.

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