Executive Assistant Jobs

As an Executive Assistant, you are responsible for administrative tasks as assigned, including initiating correspondence to clients, ordering supplies, acting as liaisons with clients, vendors, and internal management and assisting with travel arrangements. In addition, you will complete filing and answer inbound and outbound (email and fax) communication for assigned department/executives.

Responsibilities

• Maintain complete confidentiality and privacy of departmental matters
• Track updates that are submitted by executives on a recurring basis (i.e. Monthly Management Report) as well as special documents
• Complete any additional tasks and assignments as requested
• Complete all assignments in a timely manner
• Prepare monthly expense reports, both for cash reimbursement as well as AMEX charges.
• Prepare for and participating departmental conference calls:  preparing agenda, meeting documents, meeting minutes, etc
• Receiving and appropriately channel telephone calls for executives
• Serving as a communication liaison for executives
• Prepare/Send Outlook notices for appointments, conference calls and meetings as requested. Update Outlook calendars for executives
• Coordinate travel arrangements, including flights, rental cars, and hotels
• Produce, revise and update documents, including Excel spreadsheets, Word documents, Visio diagrams, and Power Point presentations, as requested
• Secure off site meeting rooms, conference facilities, and catering services as requested.

Qualifications

• Travel required - 5% of the time for annual conferences
• Capability to Work both Independently and as part of a Team
• Strong Customer Service Focus
• Ability to Work in Fast-Paced Environment and Meet Deadlines
• Problem-Solving Mindset with Ability to Multitask
• 5+Years Administrative Experience
• Strong familiarity with Microsoft Office and Typing, min. 50 wpm
• College degree or Equivalent
• Clear Verbal and Written Communication Skills

All onboarding employees will be required to complete a pre-employment background check and drug screening.

We are an Equal Opportunity/Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.