Administrative Assistant Jobs

Description

Job Title: Administrative Assistant

Job Code: MS0959

Principal Duties and Responsibilities

• Completes projects and tasks with minimal oversight and direction.
• Recommends, creates, implements and maintains improved administrative systems, procedures and processes including electronic and paper-based filing systems.
• Well prepared, accurate and timely correspondence, reports & presentation materials.
• Administrative efficiencies and improvements.
• Creates reports and spreadsheets by obtaining, compiling and organizing data.
• Communicates with internal and external contacts.
• Monitors action items and requests dates for completion to ensure effective and timely completion of requests.
• Support leadership with making travel arrangements and completing corresponding expense reports
• Excellent internal and external customer service.
• At the direction of leadership work with Accounting and FP&A to ensure the department budget and actuals are properly reflected for the department
• Schedules for others and utilizes judgment when scheduling conflicts occur.
• Thoroughly planned and executed meetings and events.
• Provides administrative and logistical support to a team.
• Project coordination and completion.
• Well scheduled time through effective calendar management.

Required Qualifications For Position

• Strong interpersonal skills and the ability to project a professional demeanor and image
• High School diploma
• Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes
• Strong communication skills and professional demeanor with the ability to take initiative
• Two (2) years recent project coordination or related administrative support experience.
• Knowledge of proper document design and execution, e.g., report formatting, business letters
• Ability to learn and coach others on new software programs

Preferred Additional Qualifications For Position

• Associate's degree from an accredited college or 5-8 years’ experience in an administrative support capacity
• Prior experience providing logistical and administrative support to a team

Disclaimer

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

Inclusion & Diversity

Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity

NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, genetic information, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities.

Safety Statement

Promote a safe work environment by actively participating in all aspects of our employee safety program. Report any unsafe conditions and take actions to prevent personal injuries. Support our interdependent safety culture by ensuring the safety of your co-workers. Stay focused on the task at hand and promote productivity through good work habits.

Posting Start Date

2023-07-11

Posting End Date (if Applicable)

2023-07-13

Please note that the job posting will close on the day before the posting end date.