Coca-Cola Executive Assistant Jobs

Executive Assistant Company: ABARTA Coca-Cola Beverages Department: ABARTA Corporate Job Location: 4900 Pitts. Support Center, PA Other Potential Locations: Pittsburgh HQ, PA We are actively seeking enthusiastic team players who want to work with the world’s most trusted and iconic brands. About ABARTAABARTA Coca-Cola Beverages is a family-owned company committed to being a visible, engaged partner to the customers and communities we serve. We value diversity and individuality and when you thrive, we thrive. ABARTA offers the perks of a large corporation with the personalized touch of a smaller company. We are a workplace that encourages sharing ideas in a supportive environment, growing professionally, maintaining a healthy work/life balance, and interacting with all levels of the organization. We would love for you to become a part of our family to help make our vision of Quenching the Thirst of Our Neighbors a reality!SummaryThe Executive Assistant provides professional and personal assistance to the President & CEO of ABARTA, Inc./Chairman & CEO of ABARTA Coca-Cola Beverages, ABARTA Chairman of the Board, Lead Independent Board Advisor, Chairs of various ABARTA Board Committees, Vice President of Finance, Tax Department, and all members of the Family Office/Family Council. Tasks include all aspects of executive administration, including managing documents, coordinating meetings, creating presentations, planning travel and budgets, providing analysis, scheduling, and performing various clerical functions. The Executive Assistant must be organized, proactive, and collaborative, with thoughtful attention to detail to support and emulate the Company and Family Mission and Values. Occasional travel may be required to provide onsite support.ResponsibilitiesCEO and Corporate Activities Plan ABARTA Leadership Team Meetings, CFO Meeting, and Lead Independent Director Meeting (monthly and as requested) Schedule Distribution Center Tours & Trade Visits Maintain & update corporate profiles & organizational structure according to various subsidiaries resolutions & consents, while being cognizant of personnel changes Schedule, plan and execute Quarterly Board Meetings & related travel arrangements and submit expense reports ABARTA Board Assist Directors/Advisors with special projects (committee work, director search, etc.) Logistics for meetings (contracts for offsite meetings, travel arrangements – air, car, hotel) Complete Board Orientations and Retirements Create and maintain Board Member Profiles Filing of ABARTA Board Meeting Minutes and Pension & 401(k) Meeting Minutes Manage ABARTA fully executed contracts and agreements Family Office / Family Council Prepare annual budget spreadsheets and quarterly cash call schedules; Balance bank account with budget spreadsheets Provide administrative support for philanthropic activities Arrange & prepare for semi-annual budget meetings & year-end projections and new year budget Prepare various tax documents to the Tax Department for IRS tax purposes Coordinate meeting package information with ABARTA Auditor Secure 501(c)(3) from all organizations as to their tax exemption determination Work with Family Council Chair and Meeting Planning Committee to arrange & book meetings Update, Maintain, and Distribute Family Email, Cell & Email and Home Address list Trust & Business Continuity Trust Accounts: Prepare checks as requested and also make deposits Balance checking accounts with monthly Investment Statements Family Estate Planning: Maintain documents while working with Family Legal Counsel Act as guardian of family historical files (pre-2002) and family shareholder files (post 2002) Other Areas of Responsibility: Maintain contacts in Outlook Open, sort and distribute daily incoming mail for ABARTA Provide notary services Other duties as assigned QualificationsEDUCATION: Business school graduate or commensurate experience EXPERIENCE: 5+ years administrative experience at an executive level. High degree of confidentiality Proficiency with Microsoft Outlook, Word, Excel, PowerPoint Flexibility in handling multiple assignments Excellent communication skills Team player Highly organized Notary preferred Additional InformationABARTA Coca-Cola Beverages, LLC applicants must submit to a background verification process prior to commencing employment with the company. Employment with ABARTA Coca-Cola Beverages, LLC is contingent on a pre-employment background check which may include drug screening, driving records (including minor moving violations) and will be evaluated according to ABARTA Coca-Cola Beverages, LLC guidelines to determine eligibility for this position. ABARTA Coca-Cola Beverages, LLC is an Equal Opportunity Employer Minorites/Women/Veterans/Disable/Sexual Orientation/Gender Identity. #ABINDSJFor more job postings and additional information about our company and culture, please visit our careers site at . Nearest Major Market: Pittsburgh