Administrative Assistant Jobs

IntePros is seeking an Administrative Assistant to join our growing client based in the Suburban Philadelphia area. This is a remote role, with a preference for candidates in the Philadelphia or New Jersey region who are willing to join the team on-site a few times per year for team meetings. The ideal candidate has excellent organizational skills, time-management, and proven professional experience.

Administrative Assistant Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Owner/President
• Schedule planning and management for Senior Staff.
• Performs office tasks including maintaining employee records, ordering supplies, and performing basic bookkeeping.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Manages Mailing List responses in marketing function and distributes communication appropriately.
• Performs administrative tasks including time sheet management and ingoing/outgoing bill management

Administrative Assistant Required Skills/Abilities:

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Should have experience utilizing basic Quickbooks functions
• Excellent time management skills with a proven ability to meet deadlines.

Administrative AssistantEducation and Experience:

• Bachelor's degree in Business Administration or related field preferred.
• At least two years of related work experience

Welcome to IntePros, a certified woman-owned company specializing in innovative and results-oriented recruiting and staffing solutions. We take immense pride in genuinely understanding what drives and inspires exceptional individuals like you. Your success is our priority, and we are dedicated to actively shaping your long-term career journey. At IntePros, we believe in comprehensive well-being. You have access to our medical, dental, vision, and mental health programs, ensuring your health and wellness are taken care of. To support your continuous growth, we also provide a $1,500 per year education and professional certification fund. Diversity and inclusion are cornerstones of our company ethos. IntePros is proud to be an equal opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, sexual orientation, disability, age, veteran or military status, retaliation, or any other characteristic protected by law. We celebrate the rich tapestry of backgrounds and perspectives that make us stronger as a team. Please note that only qualified individuals being considered will be contacted. We appreciate your interest and look forward to potentially embarking on a transformative journey together.