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Company | DAHLIN Architecture | Planning | Interiors |
Address | San Diego, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-09-09 |
Posted at | 8 months ago |
DAHLIN is an award-winning architecture, planning and interior design firm with 170+ multi-cultural professionals located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (
- Prepare, track, edit and execute all project proposals.
- Provide administrative support to principals, directors, project teams and staff, proactively anticipating needs and ensuring completion of tasks. These duties include, but are not limited to, preparation of reports and documents, travel arrangements, scheduling of events and meetings, and full cycle expense report reimbursements, all done in a timely manner with attention to detail and accuracy.
- Review Prime Agreement and Subcontract Agreements, Copy Agreements, Scope, and Schedule; prepare and coordinate amendments as needed.
- Review and coordinate project closeout documents.
- Assist Principals and Project Managers with preparing and tracking project schedules, budgets, and billing.
- Assist in project set-up and tracking revenue in Ajera.
- Attend meetings and prepare draft meeting minutes for PM approval.
- Create, proof and edit complex documents, proposals, presentations, and spreadsheets in a timely manner with attention to detail and accuracy.
- Coordinate project documents for reproduction & distribution.
- Manage project correspondence; provide support to Project Managers with construction administration to ensure submittals, RFIs, PRs, ASIs, Change Orders and ensure contract completion documents are recorded and documented properly for project team members to review.
- Coordinate, track, and process subconsultant invoices in collaboration with Project and Accounting Teams.
- Receive and review all incoming construction correspondence / submittals and forward or respond as necessary under direction of Project Manager.
- Knowledge of contract management preferred.
- Excellent written and verbal communication skills required.
- Advanced skills in Microsoft Office (MS Outlook, Word, Excel, PowerPoint).
- Professional demeanor, service oriented with a friendly, flexible and positive attitude.
- Sound work ethics and the highest level of integrity; ability to handle highly confidential matters with discretion.
- Excellent leadership and interpersonal skills, including the ability to establish and maintain effective working relationships with others and communicate effectively with individuals at all levels.
- Initiative in communications and problem solving.
- Proven punctuality and reliable attendance.
- Strong organizational skills and attention to detail; ability to manage a task from start to finish.
- Division of the State Architect's - DSA experience highly preferred.
- Experience working with an Architecture or Engineering firm a plus.
- Must be legally authorized to work for any employer in the United States without any restrictions or visa sponsorship.
- Work in a creative or professional services environment supporting multiple leaders.
- B.A. degree and 5 or more years relevant experience, or equivalent combination of education and work experience.
- Prior experience supporting executives of a mid to large sized company.
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