Administrative Assistant Coordinator Jobs

Executive Assistant

Responsibilities:

• Oversight of studio-wide reports, including weekly distribution
• Tracking status of all streaming & cable Current projects
• Overseeing and managing other departmental support staff
• Maintaining department grids and team resource documents, updating as needed
• Facilitating communication within the department and with other internal stakeholders
• General administrative tasks including processing expenses, coordinating travel, complex scheduling, ordering office supplies, screening phone calls and calendar management
• Exercising discretion when handling sensitive and confidential information
• Taking notes during calls, as needed
• Coordinating schedules with other assistants for meetings and calls with co-studios, networks and producers
• Improving flow of information

Requirements:

• Need strong instincts for how to manage complex interpersonal dynamics, particularly when interacting with producers and talents, as well as internal partners, buyers and representatives.
• They must be able to recognize priority matters and respond in real time to unexpected complications.
• The candidate must be proactive with a problem-solving mentality, detail-oriented, team-minded, collaborative, and possess leadership skills.
• Proficiency with Microsoft Outlook, Excel and Zoom
• Ideal candidate has worked at the Coordinator level at a Studio and is familiar with the creative process and working in a Studio creative environment.
• Previous experience supporting a high-level executive preferred.
• The candidate will often act as the first point of contact for the department so must be reliable, resourceful, great at multitasking, and display a high level of professionalism.

Compensation:

• $20/hour to $26/hour