Project Administrative Assistant Jobs

Company Summary

MGE is a utility infrastructure contractor serving investor-owned and public utilities throughout California from its headquarters in Paso Robles and satellite offices throughout the state. Our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements.

Job Summary

The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation. This position will work closely with all team members and collaborate with various departments across the organization and must have a strong desire to be proactive and create a positive experience for others.

Duties and Responsibilities

• Assist with work in progress (WIP) reporting
• Provide administrative support for all areas within the Project Management team
• Track document retention and purge as needed
• Provide general support and information by answering questions and requests
• Take accurate meeting notes and distribute as appropriate
• Support program specific duties as assigned
• Handle sensitive information in a confidential manner
• Work with the project management team to facilitate and track project information and close out documentation
• Maintain and submit schedules to appropriate clients
• Organize and book travel arrangements such as hotels, flights, cars, and restaurant reservations
• Maintain polite and professional verbal and written communication
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Prepare and provide documentation to internal teams
• Greet and assist visitors to the office
• Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy
• Perform other job-related duties as assigned by our supervisor
• Ensure office equipment is in working order, complete preventive maintenance, call for repairs, maintain equipment inventory, and evaluate new equipment and techniques
• Maintain well stocked supply inventory, place and expedite orders, verify receipts and submit to accounts payable
• Create job packages

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Qualifications and Experience

• Excellent time management skills and attention to detail
• Proficient in Microsoft Office Suite
• Ability to learn company software, programs, and processes in a timely manner
• Strong organizational and planning skills
• Excellent written and verbal communication skills

Desired

• 1 year of verifiable administrative or assistant experience
• Basic knowledge of construction practices and procedures

Education

• Desired: Associate degree in related field
• Required : High School Diploma or GED equivalent

Required: Successful candidates must pass the following pre-employment requirements prior to beginning employment: drug screen and background check. Background checks include, but are not limited to, Social Security verification, prior employment verification, motor vehicle records, personal and professional references, and criminal history.

Compensation

The salary range for a Project Administrative Assistant in San Jose, CA is $22.84 to $34.84.

The above salary range represents MGE Underground, Inc.’s competitive compensation at the time of this job post. Pay within this range will be determined based on a number of factors, including but not limited to, experience, education, skills/abilities, and applicable knowledge.

Benefits

MGE Underground, Inc. offers diverse and competitive health plan options for medical, dental, vision, and life insurance. MGE also offers a 401(k) plan that allows our employees to save for their future through pre-tax or Roth 401(k) deferrals. We support a work-life balance and offer vacation accrual for non-exempt employees and a flex-time vacation policy for exempt employees. Lastly, we have 9 paid company holidays for our full-time employees.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Must be able to lift up to 15 pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.

Affirmative Action/EEO Statement

MGE Underground, Inc., provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Powered by JazzHR