Office Management Assistant Jobs

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Career advancement and enrichment opportunities
• Extraordinary co-workers
• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
• Some of the best tools, equipment, and research facilities in the world

Requires high school diploma plus four or more years of directly related experience. To be qualified, the applicant must have passed, based on Sandia specified grades, the Sandia Secretarial tests.

• Demonstrated ability to manage and prioritize multiple tasks and work independently.
• Ability to team effectively with managers, staff, other office management assistants, senior management assistants, and executive assistants.
• Proficiency with common office software for word processing, spreadsheets, presentations, and collaboration.
• Good interpersonal and communications skills.
• Ability to ensure that the office functions efficiently.

Required Testing:
Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified.

Full consideration will not be given to applicants that have not met all of the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.

If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing in order to provide the best opportunities.

Applicants must be proficient in Microsoft Word, Excel, Outlook and PowerPoint. Outlook is used daily.

• Proficiency in Sandia’s corporate web-based applications like Enterprise Person, Concur, Expense Report Plus, Techweb, LPS, and Oracle (FA Property Coordinator and Primary Property Coordinator).
• Experience with maintaining manager's e-mail.
• Familiarity with the rules and policies of purchasing via JIT, P-Card, or the Corporate Travel Card.
• Knowledge of Adobe Professional.
• Familiarity with SharePoint 2010, including but not limited to list creation and maintenance, document libraries.
• 2 years of college in a Human Resources field of study or in a relevant Business Degree program.

Organization 10520 supports the NTESS Investment Committee through the Retirement Investment Management group which is responsible for the pension fund investments and savings plan investment options. The group is also responsible for the financial accounting, external reporting, oversight, and monitoring of retirement plans and corporate insurance. Financial Policy, Performance and Assurance group is responsible for maintaining the financial policy system, coordinating financial system assurance and enabling strategic decisions and initiatives.

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.