Office Assistant Jobs

Job Summary
Performs intermediate work assisting in the daily office functions, including customer service via phone and front counter, maintaining property tax records, department mailings, and tax payments, and related work as apparent or assigned. Assists with elections and processing absentee ballots and voter registrations. Work is performed under the moderate supervision of the Office Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Primary duty is the coverage of front counter and answering telephones to ensure appropriate customer service for the department.
Assist with various preparation and distribution of correspondence and notices to property owners.
Collection of property tax and all other receipts of the County. Accurately collect, receipt, and record all revenue collections.
Processes and meters out-going mail. Responsible for collecting and routing incoming mail for the Auditor-Treasurer department.
Assists with maintenance of property tax records to ensure accuracy of County records.
Assists election administration with the distribution and processing of absentee ballots, processing of voter registration applications and Election Day duties as necessary.
Performs other job-related duties and basic auditing functions as assigned.
Desired Minimum Qualifications
Desired Minimum Qualifications
High School diploma or GED and moderate experience, or a combination of equivalent education and experience. Knowledge, Skills and Abilities
Knowledge, Skills, and Abilities -
~ Knowledge of office practices and procedures.
~ Knowledge of spelling, grammar and punctuation.
~ Skill in the operation of a computer and other routine office equipment
~ Ability to learn the guidelines, policies and procedures of the department.
~ Ability to communicate tactfully and effectively with a wide variety of people and establish/maintain effective working relationships internally and externally.
~ Ability to follow oral and written instructions. Must possess ability to interpret a variety of instructions furnished in written, oral diagrams or schedule forms.
~ Ability to make routine mathematical computations with speed and accuracy.
~ Must possess ability to solve problems and determine appropriate course of action.
~ Must be proficient in MSWord, Excel and Outlook.
~ Must maintain confidentiality of all non-public information.
~ Must be able to work overtime as necessary.
Physical Demands
Working Conditions
The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
This classification occasionally involves physical agility requirements such as: climbing, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, repetitive motions and manual dexterity.
Sensory requirements include standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; and hearing is required to perceive information at normal spoken word levels.
While performing the duties of this job, the employee regularly works in an office setting. The noise level in the work environment is usually moderately quiet in the office.
Physical Exertion (Pounds)
Up to 10
Frequent
Up to 25
Seldom
Up to 50
Seldom
Up to 100
Seldom
100 or more
Seldom
Additional Information
Tools and Equipment Used
Calculator, copy machine, computer, telephone, postage machine, standard office equipment, facsimile machine. Disclaimer
Applicants for appointment to this position will be required to submit a formal application and may be subject to rating of education and experience, oral interview and/or reference check, background investigation, criminal history check, drug testing. Job related tests may be required of any applicant.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee as is subject to change by the employer as the needs of the employer and requirements of the job change.