Office Assistant Jobs

Town/City
Sidney
Base County
Fremont
Counties Served
Fremont
Objective
Iowa State University Extension and Outreach - Fremont County is seeking a new team member for the role of Office Assistant. The position will be 20 hours per week to be arranged between 8 a.m. - 4:30 p.m. Monday-Thursday. Benefits include competitive wage, paid sick leave, holidays, and vacation, and IPERS (Iowa Public Employee’s Retirement System). Health and dental insurance are available for purchase through ISU.
General duties include providing customer service and office support, light bookkeeping in cooperation with an external bookkeeper, and record management.
The successful candidate will be detail-oriented and able to meet deadlines, possess excellent customer service and communication skills, and have a general understanding of budgets. Candidates must have a high school diploma, or equivalent, with at least two years bookkeeping/accounting experience or an Associate degree in a related field, pass a background screening, have a valid driver’s license, and have access to reliable transportation. Preference will be given to those who reside in Fremont County.
Responsibilities

• Oversee equipment supplies and inventory balances.
• Must be bonded through the crime bond policy.
• Write receipts in appropriate receipt book for money received.
• Understand Generally Accepted Accounting Practices.
• Manage Pesticide Applicator Training.
• Process payables and distribute checks in a timely manner.
• Follow all financial retention policies for grants, revenue, expenditures, receivables and other required reports.
• Continually develop and enhance relevant skills and understand current professional standards.
• Prepare documentation.
• Initiate all accounting transactions:
• Provide necessary information to External Bookkeeper for timely payroll processing and assist as necessary.
• Must follow fiscal policy and procedures.
• Other duties as assigned.
• Assists county-paid staff and specialists with program execution and day to day office function.
• Manages volunteer records and background screenings as required in risk management policies.
• Maintain historical account of Fremont County Extension programming and news.
• Assists clients by phone, email, or walk-in, utilizing research-based resources from ISU Extension and Outreach whenever appropriate.
• Utilize data management systems such as 4-H Online, FairEntry, and MyData.
• Make change for clients.
• Manage Change Fund.
• Prepare, distribute, and track invoices.
• Provide monthly reports to council and county/state staff.
• Ensure financial documentation is ready for annual audit.
• Assist with market animal weigh-ins.
• Implement internal control procedures for separation of duties.

Qualifications

• Computer, organizational, and problem-solving skills
• Successful completion of background screening
• High school graduate (or equivalent) with at least two years bookkeeping/accounting experience OR Associate degree in related field
• Team player and people oriented
• Excellent customer services skills
• Ability to work without direct supervision
• General understanding of budgets
• Able to ensure confidentiality
• Detail oriented and able to meet deadlines
• Strong written and oral communication skills

Preferred Qualifications

• Associate or bachelor’s degree or two years of office management experience
• Bookkeeping experience
• Professional office experience

Additional Information
The deadline to apply is 4:30 p.m. on July 31, or until position is filled. Please submit the folowing to Mandy Maher, Director, PO Box 420, Sidney, IA 51652 or by email to [email protected] .

• Resume that includes education, work experience, and three professional references
• Cover Letter
• Completed Application ( DOWNLOAD HERE )

Document
Fremont County Employment Application
Job Type
Part Time
Hours
20 hours per week
Wages (type)
Hourly
Benefits
Benefits include competitive wage, paid sick leave, holidays, and vacation, and IPERS (Iowa Public Employee’s Retirement System). Health and dental insurance are available for purchase through ISU.
Application Deadline
07/31/2023
This position will remain open until filled