Office Assistant Jobs

Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• Device upgrade and learning reimbursement programs.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• Additional job-specific incentives and bonuses.
• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• Motivating career development plans with clearly defined goals and rewards.
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Contribute to internal database maintenance, upkeep and data entry.
• Organize company events, competitions, and special projects throughout the year.
• Resolve billing issues with clients and internal team members.
• Answer phones and direct calls.
• Support quality assurance checks of various internal and client facing reporting.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Organize new client contracts, create invoices, and process client payments.
• Facilitate company holiday, time off, and schedule variation calendars.
• Research, order, & distribute company-wide gifts (2-3 times per year).

DUTIES AND TASKS IF BASED IN LA:

• Valid driver’s license and reliable transportation in Los Angeles is required
• Collect and re-distribute company office equipment from staff in region (as needed)
• Scan and organize mail digitally
• Record & deposit client payments
• Mail pickup at Downtown LA office twice per week

YOU SHOULD HAVE:

• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Experience in bookkeeping / financial record keeping (preferred)
• Willingness to learn, grow, and collaborate with the team and company as a whole
• A high level of discretion, ethics, and trustworthiness
• Excellent verbal and written communication skills
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers
• Intermediate spreadsheet skills (preferred)

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

We are looking for talented and diligent candidates who excel in our skills tests, and will consider these candidates even if past experience or educational background criteria aren't met.

• Starting base pay in the US states of California, New York, Washington and Colorado for this position ranges between $15 - $25 per hour