Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Office Support Assistant Jobs
Recruited by Successful Living 7 months ago Address Iowa City, IA, United States
Administrative Assistant Jobs
Recruited by Pritchard Companies 7 months ago Address Clear Lake, IA, United States
Administrative Assistant Jobs
Recruited by Edwards Auto Group 8 months ago Address Council Bluffs, IA, United States
Administrative Assistant Jobs
Recruited by ThinkSpace IT 8 months ago Address Walnut, IA, United States
Assistant Horticulturist Jobs
Recruited by City of Montgomery, AL 8 months ago Address , Montgomery $19.19 - $28.67 an hour
Administrative Assistant Jobs
Recruited by State of Colorado Job Opportunities 8 months ago Address , Brighton $3,578 - $5,025 a month
Administrative Assistant Jobs
Recruited by State of Connecticut - Department of Correction 8 months ago Address , Enfield $62,221 - $80,517 a year
Office Assistant Jobs
Recruited by Arkansas Department of Transportation 8 months ago Address , Little Rock, 72209 $37,518 a year
Registrars Assistant Jobs
Recruited by University of New Mexico 8 months ago Address , Albuquerque, 87104 $15 an hour
Administrative Assistant Jobs
Recruited by Acuity International 8 months ago Address , Reston, 20191
Tax Senior Manager, Family Office
Recruited by RSM US LLP 8 months ago Address , Remote $137,300 - $299,000 a year
Administrative Assistant Jobs
Recruited by 24 Seven Talent 8 months ago Address Cincinnati Metropolitan Area, United States
Office Assistant Jobs
Recruited by Allied Engineering Solutions 8 months ago Address , Albuquerque $17.50 an hour
Administrative Assistant. Jobs
Recruited by Bristol Myers Squibb 8 months ago Address , Princeton
Office Management Assistant Jobs
Recruited by Sandia National Laboratories 8 months ago Address , Albuquerque, 87116
Office Assistant Jobs
Recruited by Coalition Technologies 8 months ago Address , Culver City, 90232 $15 - $25 an hour

Office Assistant Jobs

Company

Princeton University
Address , Princeton, 08542, Nj
Employment type FULL_TIME
Salary
Expires 2023-10-07
Posted at 8 months ago
Job Description
Overview:
The Department of Mechanical and Aerospace Engineering (MAE) is seeking a highly organized and resourceful Office Assistant, reporting directly to the Senior Manager and working closely with faculty, researchers, and students. The position will connect with all levels of the organization and have key responsibilities that contribute directly to the department’s successful day-to-day operations.
The Office Assistant is expected to be a team player and help with office administration, including but not limited to events, updating its website; procuring materials; managing and distributing mail; and general office and clerical support.
Responsibilities:
Faculty Support (40%):
  • Update faculty materials such as CV, biosketch, publications, course materials; provide support for publications and accepted papers.
  • Plan and schedule special events and meetings; assist with outreach events.
  • Provide backup assistance to other support staff in the department.
  • Make faculty and guest travel arrangements; prepare and process expense reimbursements and Concur reports.
  • Assist with financial reports and journals.
  • Manage multiple faculty calendars, schedule appointments and meetings.
  • Provide general administrative support for assigned faculty and their research groups; onboard new group members and assist visitors.
  • Maintain webpage content and update group listservs.
  • Other duties and special projects as assigned.
  • Assist research group members and visitors.
  • Assist with sponsored research and grant submissions; collect and organize documents; assist with annual reports.
  • Use University systems and reports to provide accurate and up-to-date information.
Undergraduate and Graduate Support (60%):
  • Plan and schedule student events for both undergraduates and graduate students.
  • Monitor and update the thesis blackboard site.
  • Assist with record keeping for undergraduate and graduate program accreditation is updated regularly, which includes the collection of course syllabi, surveys, and statistics
  • Other duties and special projects as assigned.
  • Assist with student financial activities such as reconciliation of credit card expenses in Concur, student travel, and reimbursements.
  • Monitor lab safety training for students.
  • Assist with course information and materials; make copies before classes; and collect ABET materials.
Qualifications:

Required Qualifications
Familiarity with the university environment and prior experience with events coordination or service industry experience is preferred. The ideal candidate will have intermediate skills in Microsoft Office Suite; the ability to work independently, prioritize work, and multi-task; motivation to use slower periods productively to prepare for future overlapping events; and the ability to communicate effectively (written and orally), with faculty, staff, students and external departments within the university.
We seek a detail-oriented, well-organized team player who is poised under pressure and can demonstrate excellent judgment based on university policies and procedures.
Other qualifications include:
  • Education: High School or equivalent
  • Strength in proofreading and editing documents, reports, and websites.
  • Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously and to exercise discretion when handling confidential information.
  • Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University.
  • Intermediate-level proficiency with Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
  • Experience in a relevant academic or business position.
  • Ability to establish priorities, work with minimal supervision, work well under pressure, multitask, anticipate demands, and meet deadlines

Preferred Qualifications
  • One plus years of related experience with proven administration abilities.
  • Bachelor’s degree
  • Knowledge of Princeton University policies, procedures, and systems, Information Warehouse, Canvas, Concur, grants.gov, COEUS.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours: 36.25 Eligible for Overtime: Yes Benefits Eligible: Yes Probationary Period: 90 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No : #LI-ZY1