Human Resources Project Support (Temporary)

Job Details
New ideas are all around us, but only a few will change the world. That’s our focus at JPL. We ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
Responsibilities:
The Human Resources (HR) team at JPL is on a voyage of innovation, discovery, and modernization that will allow us to continue to support the JPL mission and quests. AskHR is a centralized function designed to handle a variety of HR-related services that provides higher-level customer support to all JPL employees, retirees, and applicants as a single point of entry to access all HR services.
The AskHR Support Representative position is integral to the success of AskHR. This position provides specialized direct support to the centralized function and handles a variety of HR-related services. AskHR seeks employees with the ability to provide subject matter expertise, research and respond to complex escalated issues with a high degree of customer satisfaction, expertise, accuracy and timeliness.
Tasks include but not limited to:

• Administer all aspects of the Tuition Reimbursement program and work directly with participants in order to respond to their inquiries and explain program parameters
• Communicate and explain information related to a variety of benefits programs (insurance plans, health plans, retirement plans, leaves of absence and sick leave). Assists employees in completion of forms and provides general response to benefit inquiries.
• Provide administrative support for HR related activities – new hire orientation support, rehire eligibility checks, fixed vacation offers, drug testing, subpoenas, verification of employment, Investigations, invoicing and miscellaneous scheduling.
• Maintain both manual and automated personnel records.
• Process daily HR transactions into HRIS systems, perform audits or updates and ensure integrity and accuracy of the employee data and payroll records.
• Administer onboarding of New Hires to ensure completion of all contingencies prior to Hire Date
• Assist in the continuous development and improvement of information and processes required to perform quality service delivery.
• Serve as the first point of contact for employee questions and issues related to Human Resources
• Run and distribute various reports on a regular basis.
• Provides administrative support for a variety of HR programs including recruiting, tuition reimbursement, awards, events, blood drives, new employee benefits and new manager orientation sessions, childcare, vendor invoicing, LOA and retirement packets, employment postings, wellness program, hospitality program, and support for training programs.
• Furnish information to authorized persons and/or agencies.
• Assists employees with navigation of HR sites.
• Provide timely and accurate information to employees. Utilizes case management system to process, document and resolve inquiries.
• Assess and understand full scope of issues presented and provide a comprehensive response.
• Work with internal resources to resolve employee issues and problems and escalates complex inquiries as necessary to Tier 2 or Center of Excellence Subject Matter Experts.
• Performs various other support duties as required.
• Process HR Solutions Center requests that include but are not limited to Talent Acquisition, Talent Management, Compensation, Benefits, Learning, Technical Training, Leave of Absence and People Services.
• In accordance with procedures, furnishes information to authorized persons and/or agencies.

Qualifications:

• Ability to work and problem solve independently utilizing available resources and tools.
• Detail-oriented with good organizational skills, flexibility in working in a fast-paced team environment, effectively prioritizing and coordinating multiple assignments.
• Demonstrated ability to analyze and solve problems to achieve first call resolution.
• Ability to maintain confidentiality and discretion in daily work.
• Strong interpersonal skills and team-based orientation.
• Minimum of three years of Human Resource Administration experience.
• Demonstrated ability to respond to common inquiries or complaints from customers.
• A High School diploma with 8 years of related experience, or an Associate's degree with 4 years of related experience or a Bachelor's degree with 1 years of related experience.
• General understanding/knowledge of HR disciplines through training and experience.
• Excellent written & oral communication skills.
• Excellent customer focused communication skills (patience, attentiveness, courtesy).

Note: As a temporary position, this assignment may last up to 36 months in duration with approvals based on 12-month assignments. However, please note that you are not under any employment contract and your temporary employment status can be terminated at any time, with or without notice.
JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.
For further benefits information click Benefits and Perks
The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training. Hiring range for this job may be adjusted based on primary work location outside of Pasadena, California. This adjusted range will be provided to candidates by the Recruiter when applicable.
The typical full time equivalent annual hiring range for this job in Pasadena, California.
$58,760 - $72,488
JPL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, citizenship, ancestry, age, marital status, physical or mental disability, medical condition, genetic information, pregnancy or perceived pregnancy, gender, gender identity, gender expression, sexual orientation, protected military or veteran status or any other characteristic or condition protected by Federal, state or local law.
In addition, JPL is a VEVRAA Federal Contractor.
EEO is the Law.
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Pay Transparency Nondiscrimination Provision
The Jet Propulsion Laboratory is a federal facility. Due to rules imposed by NASA, JPL will not accept applications from citizens of designated countries or those born in a designated country unless they are Legal Permanent Residents of the U.S or have other protected status under 8 U.S.C. 1324b(a)(3). The Designated Countries List is available here.