Executive Assistant/Business Manager

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We seek a highly organized and responsible Executive Assistant/Business Manager to provide personalized administrative support to our CEO in a professional and timely manner. As an independent contractor, you will work remotely, managing daily schedules, organizing company data, and maintaining communication between our CEO, team and clients. This position is integral to maintaining the efficiency and productivity of our CEO and, in turn, our entire organization. The ideal candidate for this role is a self-starter who works autonomously while also engaging with a remote team to accomplish the overall business goals. Resourceful, and communicative with an ongoing drive to achieve efficiency and optimization.

Core Responsibilities:

• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• Coordinate communications, including calls, emails, and social media direct messages.
• Manage the CEO's daily schedule, including organizing meetings, travel, and events.
• Facilitate internal communication (e.g. distribute information and schedule presentations).
• Prepare reports, presentations, and data management.

Non-Core Responsibilities:

• Undertake occasional special projects as instructed by the CEO.
• Assist in organizing company events or conferences.
• Participate in team meetings, taking minutes, and keeping records.

Day-to-Day Activities:

• Manage the inbox flow and resolution of inquiries.
• Communicate with clients, employees, and other individuals to answer questions or provide/explain information.
• Schedule and coordinate appointments and meetings.
• Document, organize, and maintain electronic files.
• Manage projects, and conduct research to support these projects.

Qualifications:

Hard Skills:

Proficiency in Google Suite (Email, Calendar) Clickup/Task Mgmt Systems, Keap (or other CRM).

Experience in banking or corporate work environments preferred.

Strong knowledge of data management, office administration and business acumen.

Soft Skills:

Excellent communication and interpersonal skills.

Strong problem-solving skills with a solution-based mindset.

Exceptional organizational and multitasking abilities.

Confidentiality, discretion, and professionalism are expected.

Embraces change and seeks innovative ways to engage team members.

Ability to anticipate needs.

Desired software skills:

• ClickUp (or other Project Management tool)
• Circle
• Video Editing tools
• Keap (or other CRM)
• WordPress
• Customer Support experience
• Calendar Management