Office Manager \ Executive Admin

SkyGrid, a Boeing, SparkCognition company, is powering the next generation of autonomous aviation. As the only airspace management system built on AI and blockchain technologies, SkyGrid solves the industry’s biggest challenges integrating unmanned aircraft into complex, rapidly changing airspace. SkyGrid’s intelligent system monitors, predicts, and adapts to changes in environmental conditions, aircraft performance, and regulatory dynamics to safely enable a wide variety of commercial drone operations, from package deliveries to aerial taxis.

Additionally, we are defining a future where highly automated aircraft operate without onboard pilots across the world. We develop the Safety-of Life approved airspace management systems for such aircraft to ensure operations of all participants in the air transportation system are safe and secure. Currently, there is no existing airspace management system in the industry. This is a one-of-a-kind experience to lead a complex solution for unmanned and autonomous aircraft. SkyGrid is also an FAA-approved LAANC service supplier, providing flight authorizations to thousands of drone operators in the US.

 The SkyGrid team is seeking a highly organized Office Manager with a warm personable disposition. The ideal candidate is well-presented, has excellent time management skills and is fully able to handle anything that might come their way. This person is exceptionally reliable and has strong verbal and written communication skills. SkyGrid is committed to promoting an inclusive and lively culture that paves the way for opportunities and growth while remaining flexible in an ever-changing environment.

 

Performance Objectives:

• Oversee and support all administrative duties to ensure the office is operating smoothly
• Provide improvement and implementation of new administrative systems
• Own all aspects of the office space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

Responsibilities

• Oversee internal IT ticketing when necessary
• Oversee the guest experience and ensure a personal, friendly encounter for anyone visiting the office
• Manage and overseeing office supplies and equipment inventory ordering
• Maintain office equipment, identify and fulfill office supply needs, maintain and manage vendor relationships
• Mail distribution and shipping management
• Assist recruiting department with scheduling candidate interviews and facilitating the new desk and equipment setup for new hires
• Maintain office efficiency by keeping communal areas, meeting rooms, and breakroom organized and stocked with sufficient supplies
• Organize both internal and external events at SkyGrid HQ and Hyperwerx by overseeing catering organization and ordering
• Research and conduct data and reports to prepare documents for boards of directors presentations, committees, and executives.
• Provide direct EA support to the senior management team, including actively managing calendars, scheduling appointments, booking travel, expense reporting, coordinating meetings and events, and managing meeting room reservations
• Work both collaboratively and autonomously

Qualifications

• Proficiency in Microsoft Office Suite, with aptitude to learn new software and systems
• Strong organization and people skills, flexibility, and ability to multitask and prioritize
• Comfort with ambiguity in project work in a fast-paced start-up environment
• Engaging personality and optimistic outlook
• Ability to handle confidential and sensitive information
• Must be a self-starter and driven with exceptional attention to detail
• Advanced computer skills and experience with online platforms
• 3+ years of office management experience with proven time management skills
• Excellent communication and interpersonal skills

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