Administrative Assistant To Ceo And Office Manager

Immediate Supervisor:CEO and Director of Operations and Trade Shows

Salary Range: $60,000 to $65,000, requisite to experience and aptitude

FLSA: Exempt

Benefits:AGTA offers an extensive benefits package, including medical, dental, vision, life, and short and long-term disability insurance, as well as a 401K program with matching.

Summary:

The administrative assistant to the CEO and Office Manager is to provide organizational, clerical, and administrative support for the CEO and ensure that the office runs smoothly and efficiently. Other duties and projects as assigned by the CEO.

Job Requirements:

A bachelor’s degree or equivalent job experience in handling high-level responsibilities and tasks. Exceptional communication abilities, including high-level, professional reading, writing, speaking and active listening; in-depth knowledge of best writing and messaging practices for business correspondence, publications, and corporate work product.

The administrative assistant is required to work at the company offices at 3030 LBJ Freeway, Dallas, TX 75234 during standard business hours, Monday through Friday. As detailed in the benefits package, paid time off, holidays, and sick leave exempted. This is a traditional in-person position. Remote work is not acceptable absent exceptional circumstances on an extremely limited basis with advanced CEO approval for each occurrence. Remote work is only intended to complement the maintained traditional office environment in instances where exceptional circumstances otherwise preclude the ability for employee to discharge duties at the office.

Job Duties:

·Report directly to the CEO and the Director of Operations and Trade Shows. Responsible for the CEO’s correspondence, assistance with CEO written work product, daily, weekly, and monthly scheduling, and traveling arrangements.

·Maintain corporate records under the supervision of the CEO including meeting minutes, agendas, board election records, 990 tax returns and auditors’ reports.

·Prepare agendas for all board meetings and committee meetings while coordinating meeting materials in conjunction with the CEO.

·Attend and record all board meetings and prepare the minutes as directed.

·Assist the CEO as staff representative on Ethics & Grievance, Nominations, and the Bylaws Committees to the Board of Directors.

·Plan and coordinate AGTA membership meetings, including annual meetings and elections in conjunction with CEO.

·Plan and execute the annual Board of Directors’ election in conjunction with CEO, to work with election vendor to prepare ballot, notice of meeting, election newsletter, electronic election process. Prepare press releases in conjunction with Director of Operations while working with candidates to get candidate statements, conflict of interest declarations and photographs.

·Plan and execute AGTA corporate travel and maintain corporate reward point programs and usage optimization.

·Human Resources

oEnsure that the office property and personnel are safe and secure by monitoring security equipment, while reviewing, enacting, and enforcing safety procedures with employees.

oResponsible for on-boarding and off-boarding employees.

oResponsible for Employee Insurance Plans.

oOrganize corporate events such as charity fundraisers or holiday parties to promote company culture and goodwill among employees.

oMaintain staff rosters and schedules to ensure that all positions always have adequate coverage and compliance with corporate employment practices.

oDevelop and implement training programs for new hires to help them assimilate and comply with company policies and procedures.

·Responsible for membership applications and retention of current members.

·Oversee office maintenance and upkeep, including inventorying and ordering supplies and equipment as necessary.

·Minimum travel requires Tucson Gem Show in late January early February for 10 days.

·Other duties and special projects as assigned by the CEO and Director of Operations and Trade Shows