Executive Assistant To Ceo

About Good Reason Houston

Good Reason Houston’s vision is that every child, in every neighborhood, excels in world-class public schools and thrive in the Houston of tomorrow. To bring this vision to life, we are on a mission to increase the number of students with access to high-quality learning opportunities.

In order to achieve this mission, we align the Houston community and work with districts to develop educators, scale innovative school models, and expand equitable access to world-class learning opportunities.

Role Overview

Good Reason Houston is seeking an Executive Assistant who is self-directed, reliable and excited about working in a start-up environment. The Executive Assistant will work directly with key stakeholders, including donors, board members, and government officials. This individual will report directly to the CEO and will be responsible for performing a variety of administrative duties in addition to special projects

The Executive Assistant must be energetic, extremely organized, professional, and enjoy working within an entrepreneurial environment. The ideal individual will have a strong time management and organization system, impeccable written and verbal communication skills, and be capable of managing multiple priorities.

Responsibilities

Schedule Management

• Make all travel arrangements for leadership team
• Coordinate the CEO’s schedule including day-to-day and long-term management of appointments, projects and priorities
• Greet guests and meeting participants at the office
• Draft emails and written responses on behalf of the CEO
• Ensure CEO is well-prepared for all meetings, including providing any research or reports needed and setting up materials and food

Communication

• Draft emails, newsletters and other communications to be sent on behalf of or by the CEO
• Serve as the primary point of contact between the CEO and external stakeholders
• Independently manage phone, email, and mail requests and respond appropriately
• Work with the Communications Associate to maintain the contact database and ensure key stakeholders receive appropriate touchpoints
• Facilitate, build and monitor stakeholder relationships

Administrative Support

• Ensure CEO’s office is organized and professional in appearance
• Maintain a strong filing and office organization system
• Set-up meeting materials, food, and AV as needed
• Record meeting notes
• Manage expense reports and travel reimbursements for CEO
• Collaborate with the Operations Associate to ensure the organization’s operations runs smoothly

Special Projects

• Provide project management support to the Leadership Team for Good Reason Houston’s annual event in March
• Support quarterly Board meetings and Leadership Council meetings by preparing materials, handling logistics, and managing follow-up.
• Lead and support other special projects as needed.

Qualifications

• Strong problem-solving skills
• A Bachelor’s degree
• Laser-like attention to details
• Strong interpersonal skills required
• Impeccable discretion with confidential and sensitive information
• Extremely strong and precise organizational skills, including the ability to manage multiple projects independently
• Ability to internalize feedback with open demeanor and adapt quickly based on changing information
• Demonstrated passion for the transformative power of education will be a key qualification for any applicant
• Ability to produce quality work under tight deadlines
• Flexibility to respond to emerging needs
• Excellent written and verbal communication skills
• Strong initiative in uncertain situations
• Proficiency in the Microsoft Office suite
• Team before individual mindset

TO APPLY

To apply for this role, please apply directly on Good Reason Houston's website - goodreasonhouston.org. Applications from other sites will not be accepted.

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