Executive Assistant To Ceo

Linus Health is a Boston-based digital health company focused on transforming brain health for people across the world. By advancing how we detect and address cognitive and brain disorders – leveraging cutting-edge neuroscience, clinical expertise, and artificial intelligence – our goal is to enable a future where people can live longer, happier, and healthier lives with better brain health.

We are a team of 100+(and growing!), embarking on an exciting period of accelerated growth. We invite collaborative, self-driven and impact-oriented professionals to join our dynamic and fast-growing team.

Does this sound like an innovative & disruptive start-up where you could see yourself? If so, please continue reading…

About The Role:

We are looking for a reliable, experienced, and task-oriented EA with a proven track record. The ideal candidate is highly self-motivated, professional, organized and capable of managing their workload and prioritizing tasks in a faced paced environment. The role is a "gatekeeper" to our CEO and a reflection of him both internally and externally. Additionally, you will be the first point of contact for everything that goes through the CEOs office. Please note that given the nature of the role & our CEO as well as a number of other team members being based in Boston, this person will be required to be in the office 1-2 days a week.

What You'll Do:

• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities(both personal and professional), following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Document complaints and develop a course of action. Report problems to the CEO when they cannot resolve
• Prepare reports, collect and analyze information, prepare presentations
• Provides a bridge for smooth communication between the CEO's office and internal departments, demonstrating leadership to maintain credibility, trust and support the senior management staff
• Interacts professionally with EA's of other high level executives in other organizations
• Act as the liaison for CEO between C-Suite and Senior Management
• Prioritize conflicting meetings
• Create BOD book for distribution prior to meeting
• Triage the barrage of information, challenges and background noise that the CEO is bombarded with (this will take time).
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway” role, creating win-win situations for direct access to the CEO's time.
• Completes a broad variety of professional and personal operational tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence that are oftentimes confidential (eventually, after trust is built, responds on behalf of the executive); answers calls, arranges travel plans, itineraries, and agendas.
• Successfully completed critical aspects of deliverables with a hands-on-approach, including drafting personal correspondence, emails, and other tasks that facilitate the CEIO' ability to effectively lead the company
• Interact with customers/partners/vendors when appropriate and problem solve
• Maintain discretion and confidentially in relationships
• Prep for BOD meetings - once agenda is agreed upon, liaise with legal to prepare consent(s), solicit appropriate content from internal stakeholders for final review by CEO/COO/Legal.
• Anticipates the needs of the CEO and strives to provide services or products before being requested

About You:

• Ability to think strategically9one step ahead of the CEO) yet execute tactically
• Ability to work as part of a team and independently
• Go-getter and results-driven attitude - a self-started with a lot of fire and grit
• Ability to inspire trust and loyalty given the amount of exposure to confidential information
• Ability to pivot and adapt to changing circumstances
• Excellent platform presentation skills, interpersonal skills, as well as excellent written and verbal communication skills. Politically savvy and an excellent communicator
• 10+ years in a similar EA type role supporting "C level executives
• Healthcare, Biotech, Pharma and/or digital health experience
• Confidence in ability to act as a Gatekeeper on behalf of the CEO - proven ability to deter others who want direct access to CEO but perhaps the topic should be resolved by someone else
• Results driven, detail oriented and demonstrated accountability
• Problem solving ability and organizational skills

What We Offer:

• Employee Referral Incentive program
• Unlimited PTO -- We know this can work both ways, however our leadership team does an excellent job at encouraging people to take PTO
• As a health and wellness company, an opportunity to have a lasting impact on the way people and communities engage with brain and mental health, and even to affect the prognoses of people’s mental and brain health trajectory
• A peer-to-peer recognition program: Celebrating our employees’ hard work and success is in our DNA!
• Competitive compensation packages that include an annual discretionary target bonus incentive as well as valuable equity for full time employees
• A sincere and deep appreciation for the importance of mental health: We have recently implemented a “monthly flex day” where employees are encouraged to take time away from work to rest, recharge & reset.
• A mission-driven environment where all 90+ employees strive to exemplify our core values every day
• A robust healthcare package that includes medical, dental & vision benefits as well as a 401(k) program where Linus will match up to 6% of employee contributions

Linus Health is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender, gender identity or expression, age, genetic information, disability or any characteristic protected by law. We believe that diversity is critical to the growth of our company and understand the importance of fostering an environment where everyone has a voice. We are also committed to providing reasonable accommodations for candidates with disabilities during the recruiting process. If you are in need of assistance due to a disability, please contact us.