Executive Assistant $30-49/Hr

Imagine what you could do here! The people here at Apple don't just create products — they create the kind of wonder thatʼs revolutionized entire industries. Itʼs the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry- leading environmental efforts. Join Apple, and help us leave the world better than we found it. Does an exciting, multifaceted, fast paced and pressure-filled environment catch your attention? Do you like puzzles and determining solutions that are not obvious? Terrific! Consider joining us. We are seeking an Executive Administrative Assistant supporting senior executives in the sales organization. This position requires a tenacious self-starter with at least 5 years of experience in an executive assistant role within a multifaceted high tech environment.

Key Qualifications

You problem tackle creatively to complete sophisticated assignments

You have prioritized multiple deadlines, schedules, planned meetings and are accustomed to supporting executives with very fast paced schedules

Calm and confident during high stress situations, experienced in handling confidential and sensitive materials with discretion

Resourceful, creative and solution oriented in ambiguous situations

You are knowledgeable and have built and/or supported presentation development for senior management

Your are able to thrive with little direction and an ambiguous work environment

You advocate for your decisions and can say "no" to support your executive's schedule when needed

You have collaborated laterally across organizations while using your influencing skills

You are experienced in expense report management

You have experience with a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, and other efficiency tools

Description

Your responsibilities are to support and assist two Senior leaders with their administrative tasks along with their team You will be responsible for helping to keep the sales organization on track through weekly, monthly and quarterly activities and landmarks demonstrating internal tools for project management and collaboration You will have responsibilities for running calendars, scheduling meetings, prioritizing sophisticated domestic and international travel As an Executive Admin you are tasked with ongoing projects to complete; including event planning, new hire set-up, initiating purchase requisitions, processing expense reports, catering requests, invoices submitting facilities requests, ordering office supplies and equipment You work autonomously, take initiative, and complete tasks you are responsible for You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead You are calm under pressure, have a sense of humor and flexible with a diverse set of personalities We seek someone inventive and able to prioritize projects in a fast changing environment Ensuring contractors and consultants have all of their documentation processed in a timely manner will fall under your care

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Requisition Summary

Provide executive administrative and project support to the President of PACCAR Leasing and other Senior Leaders, including all communications, screening/responding to inquiries, coordinating meetings, answering Department phones, making travel arrangements, auditing systems, and other administrative duties as assigned. This position reports to the President of PACCAR Leasing.

Job Functions / Responsibilities

Work with senior leaders to manage tasks, distribute reports and maximize efficiency.

Create and edit senior management presentations utilizing PowerPoint.

Answer phones, open and distribute mail, and all other administrative duties.

Performs audits for corporate credit cards, supplies and phones.

Manage the employee engagement programs for PACCAR Leasing

Manage office/cubicle floor plan process.

Maintain distribution lists, SharePoint sites and file management.

Coordinate frequent travel arrangements both domestic and international and submit expense reports.

Schedule on-site and off-site meetings.

Collaborate with division employees, Corporate team and other executive support team members.

Any and all other duties as assigned by President.

Qualifications and Skills

Highly developed organizational, planning and interpersonal skills, detail-oriented and effective communicator.

Ability to maintain a professional attitude while working under strict deadlines.

Aptitude for organizing large, detailed projects requiring follow-up and independent direction.

Proficiency in Word, Excel, Visio, SharePoint and Outlook.

Strong PowerPoint skills.

Demonstrated ability to work with confidential information.

Ability to interact with all levels of employees including senior management.

Competencies

Act with Integrity

Demonstrate Adaptability

Drive for Results

Influence Others

Lead Innovation and Quality Initiatives

Manage Execution

Manage Talent

Technical Acumen

Use Sound Judgment / Business Acumen

Education

High school diploma or GED required.

College degree highly desirable.

Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

401k with up to a 5% company match

Fully funded pension plan that provides monthly benefits after retirement

Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time

Tuition reimbursement for continued education

Medical, dental, and vision plans for you and your family

Flexible spending accounts (FSA) and health savings account (HSA)

Paid short-and long-term disability programs

Life and accidental death and dismemberment insurance

EAP services including wellness plans, estate planning, financial counseling and more

This position is also eligible for a holiday gift.

You're passionate and extremely motivated. You've got an enterprising spirit at heart. You're resourceful, innovative, forward-thinking, and committed. And of course (because we're Atmosfy after all!) you absolutely love travel, discovering new restaurants, nightlife, and experiences. If this sounds like you then read on friend!

Compensation:

$60,000 - $85,000 yearly

Responsibilities:

WHAT YOU'LL BE DOING?

This position is full-time and can be performed remotely in countries specified

Provide day-to-day support to team members including complex and dynamic calendar management for internal and external meetings, managing international and complex travel arrangements, and timely completion of expense reports

Prepare expense reports and purchase requisitions

Assist in the preparation of presentations and all-hands meetings

Coordinate detailed logistics and manage communication traffic for events

Maintain SWAG inventory for Design Engineering Construction teams

Coordinate internal and external meetings for multiple executives/teams

Coordinate agenda and follow up on action items

Plan and organize events such as Offsites, Happy Hours, client/vendor events

Build cross-functional relationships with key partners in other departments

Qualifications:

WHAT WE'RE LOOKING FOR?

The ideal candidate will have exceptional communication skills and will have the ability to partner closely with Infrastructure and other cross-functional teams

This person should be process-focused, highly organized, energetic, detail-oriented, a problem-solver, and exhibit sound judgment

2+ years of experience providing administrative support to 1 or more executives

Experience in calendar management

Must be a detailed-orientated individual

WHAT'S IN IT FOR YOU?

Completely remote, flexible work schedule

Unlimited Vacation, Paid Sick Days & Holidays

Employee Covered Medical, Dental, Vision Plan Base Plan

Dining, Nightlife, and Travel Stipends (we are Atmosfy after all) - Need we say more?

About Company

We are Atmosfy.

And we're the fastest growing platform globally for live video of dining and nightlife - that shows you what's happening in your city in real time. More than that though - we help support local businesses globally by sharing unique experiences through video. How cool is that? We help people in more than 150 countries and 10,000+ cities discover the world's best experiences.

Our team draws on talented people who have worked at best-in-class companies such as Instagram, Google, and Netflix. We are funded by world-class investors.

• Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, and working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!