Hr Administrative Assistant Jobs

Kimball Electronics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, genetic information, disability or protected veteran status.

High Level Mission Statement

The mission of this role is to support Kimball Electronics Tampa’s HR strategies that assist in the attainment of our Vision & Goals. To staff, mentor and educate employees in keeping with-in the framework or our Vision & Guiding Principles.

High Level Statement of the Role

This role is to provide assistance and administrative support for all of KE Tampa Human Resources processes and systems, including maintaining and ensuring accuracy of payroll data. This role will also provide assistance to the KE Tampa managers and other plant support services departments, as needed.

High Level Roles & Responsibilities

• Summarize data to generate and publish periodic reports and presentations
• Directs phone calls, visitors, and customers as appropriate
• Administer employee recognition programs (Retirements, Anniversaries, Birthdays, etc.)
• Continually develop skills that would enhance job performance
• Provides administrative support to HR department and KE Tampa staff in supporting their special projects, meeting needs and lunches, etc.
• Other duties as assigned
• Supports the Vision and Guiding Principles and other policies of Kimball Electronics Tampa
• Maintains personnel files in compliance with legal requirements
• Participates in the planning and execution of employee activities
• Comply with all Safety, Electrostatic Discharge (ESD) and Quality Management System (QMS) requirements.
• Willingness to assist employees with various issues (ESS, security Badges, etc.)
• Helps to maintain employee development and training logistics and recordkeeping
• Managing and maintaining specific and day-to-day operations of all phases of the HR and Payroll Information Systems (Workday & SAP).

Essential Job Functions

The specific responsibilities listed above are essential to the role. In addition, there are the following physical, mental, equipment use and working condition requirements for the job:

• Basic counting, addition and/or subtraction of numbers frequently
• Lifting 1-20Ibs occasionally
• Sitting frequently
• Complex decisions as necessary
• Define problems, collect information, establish facts, draw valid conclusions, interpret information, and/or deal with abstract variables continuously
• Walking frequently
• Talk with complex, technical or professional English continuously
• Ability to hear warning signals over 70dB continuously
• Simple planning routinely
• Reaching (overhead) occasionally
• Squatting occasionally
• Standing occasionally
• Ability to listen
• Accommodation (focal length change) frequently
• Ability to write continuously
• Complex planning frequently
• Near vision (corrected to 20/20) continuously
• Ability to multi-task
• Wear PPE –Safety Glasses/Goggles & smock/ESD straps
• Hand Function (both) continuously
• Ability to use computer, copier, fax/scanner, phone & calculator
• Basic instructions, safety rules, office memoranda continuously
• Technical or professional materials, financial or legal reports frequently
• Planning sequences of operation or actions frequently
• Observation of job being performed
• Accurate depth perception frequently
• Comprehend simple verbal sentences and instructions continuously
• Comprehensible speech continuously
• Ability to perceive spoken voice continuously
• Verbal communication continuously
• Ability to Understand verbal & written communication
• Bending occasionally
• Simple decisions frequently
• Reaching (at/below shoulder level) occasionally
• Carrying 1-20Ibs occasionally
• Analyzing information or data frequently
• Comprehend technical and complex information continuously
• Decision-making skills routinely
• Ability to read, trype, write, communicate (verbally), sitting, standing & walking
• Ability to comprehend written language continuously
• Conversing in standard English continuously
• Ability to comprehend verbal language continuously
• Fine finger manipulation continuously

Skills to Perform This Role

Interpersonal Skills

• Able to maintain high levels of integrity and confidentiality
• Able to give and receive balanced feedback
• Honest and Ethical
• Professional / Approachable
• Able to deal with sensitive situations
• Ability to work independently
• Ability to show compassion

Technical Skills

• Proficient with MS Office products
• Able to learn Workday / SAP
• Able to learn new computer programs
• Good knowledge of Human Resource Laws
• Detail oriented

Communication Skills

• Able to lead difficult discussions
• Excellent documentation skills
• Able to speak in front of large or small groups
• Excellent one-on-one communication skills
• Able to communicate with all levels in the organization
• Ability to listen effectively

Leadership Skills

• Ability to multi-task
• Strong organizational skills
• Good mentoring and motivational skills
• Fair and consistent
• Ability to adapt to and manage change

Business Skills

• Proactive
• Understanding of financial impact from decision making
• Ability to meet deadlines
• Ability to make continuous improvement suggestion for processes
• Good planning skills