Board Coordinator Senior (Hybrid - 3 Days In Office)

Employees, contingent workers and visitors are no longer required to show proof of vaccination to be on-site. Effective January 2023, Freddie Mac’s hybrid work arrangement is 3 days in the office (specifically Tuesday, Wednesday & Thursday).

Position Overview:

The Board Coordinator Senior is the primary point of contact for the members of Freddie Mac’s Board of Directors (Board) and their support staff for the scheduling and logistical and administrative aspects of meetings of the Board and Board committees. This position is also the liaison with internal executives and their support staff as well as Legal Division personnel for the administrative aspects of Freddie Mac sponsored meetings involving Board members. Apply now to learn more about our excellent benefits and why there's #moreatfreddiemac!

Our Impact:

The Corporate Governance, Benefits and Compensation (CGBC) Department of the Legal Division provides legal and governance advice to the Board and Board committees and manages corporate governance matters, including Board reporting, independence, recruitment, orientation and maintenance of the Company’s governance documents as well as the Company’s corporate secretary function, including management of the company’s delegations of authority, issuance of transactional and other certificates, and officer appointments. The CGBC also is responsible for the Company’s benefits and compensation functions, including providing legal advice to the Board, management and fiduciary committees concerning employee benefits and executive compensation matters, plus related guidelines, initiatives, regulatory requirements, corporate restructurings and associated workforce changes.

Your Impact:

Under the general supervision of the Board Liaison Senior Director (Board Liaison), responsibilities include:

• Working with Board members, senior management, and their administrative staff to schedule annual and ad hoc Board and Board committee meetings, Board member orientations, and other meetings involving individual or small groups of Board members
• Managing Board and governance-related records
• Responding to or redirecting, as appropriate, Board member inquiries;
• Drafting, as requested, and issuing ad hoc communications to the Board and senior management
• Managing Board member technology needs, including serving as a liaison between the Board member and Freddie Mac IT or Boardvantage support to resolve technical issues
• Providing administrative support for and assisting the Board Liaison and CGBC Legal Analysts at Board and Board committee meetings as well as Board orientations, trainings, and other meetings attended by Board members
• Preparing and providing Board members personal itineraries with their logistical confirmations and meeting schedule
• Scheduling planning and preparation meetings for Board and Board committee meetings
• Working with Board members and their administrative assistants to book travel, ground transportation, and hotels needed to attend Freddie Mac meetings
• Other duties as assigned by the Board Liaison
• Proofreading and formatting Board and Board-related documents;
• Maintaining Board and Corporate Governance subscriptions and memberships
• Board meeting planning, including working with Freddie Mac’s event planning, catering, and security teams to reserve meeting space, select catering menus, select dinner venues as needed, build seating plans, preregister guests meeting attendees, and coordinate transportation between hotels and Freddie Mac offices
• Providing administrative support to the Senior Vice President – Principal Deputy General Counsel & Corporate Secretary and Board Liaison; and
• Processing Board vendor and consultant invoices and maintaining approval and payment records
• Maintaining the database used to track Board member information, including service dates, committee assignments, and meeting attendance
• Processing Board member retainer payments, expense reimbursements and maintaining expense records
• Maintaining contact, schedule, and travel and dietary restriction information for each Board member
• Handling and maintaining records of third party correspondence to the Board
• Planning and facilitating Board member orientations and other trainings;
• Maintaining the Board meeting calendar, issuing invitations and updates regarding scheduled meetings, and maintaining a master list of all meetings involving Board members
• Managing access to the portal used to deliver Board meeting materials and communications to the Board (Boardvantage)

Qualifications:

• Ability to work with senior management, and to handle highly confidential information
• Expertise with MS Office Suite, including Outlook, required. Experience with iManage a plus.
• Experience with Boardvantage or other board reporting portal a plus.
• Willingness to work extra hours including evenings as needed in support of Board and Committee meetings and/or other related events.
• Willingness to occasionally travel locally with the Board for offsite events and dinner.
• A minimum of five years of experience as a high-level executive assistant or analyst (or similar role) working on Board and corporate governance matters, preferably in a public company
• Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and skills may be acquired

Keys to Success in this Role:

• Growth and Development – Know or learn what is needed to deliver results
• Customer Focus – Personally engage with customers to learn their needs and deliver prompt and high-quality customer service
• Excellent oral and written communication skills with ability to influence others
• Seek and Embrace Change – Continuously improve work processes rather than accepting the status quo
• Strong organizational and analytical skills, with outstanding attention to detail
• Ability to work with Board members and senior management, to thrive in an uncertain and changing environment, to tackle novel issues, to work independently while also as part of a team, and to handle highly confidential information

Current Freddie Mac employees please apply through the internal career site.

Today, Freddie Mac makes home possible for one in four home borrowers and is one of the largest sources of financing for multifamily housing. Join our smart, creative and dedicated team and you’ll do important work for the housing finance system and make a difference in the lives of others.

We are an equal opportunity employer and value diversity and inclusion at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with differing abilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Notice to External Search Firms: Freddie Mac partners with BountyJobs for contingency search business through outside firms. Resumes received outside the BountyJobs system will be considered unsolicited and Freddie Mac will not be obligated to pay a placement fee. If interested in learning more, please visit www.BountyJobs.com and register with our referral code: MAC.

Time-type:Full time

Job Category:Legal

FLSA Status:Non-Exempt

The anticipated annualized base salary range for this position is $94,000 to $142,000 and is eligible to participate in the annual incentive program.