Hybrid Remote Administrative Assistant

The primary function of this position is to provide general administrative and clerical duties to the physicians, advanced practitioners, medical directors and/or practice managers.

Responsibilities

• Faxes discharge summaries to pediatricians and follow-up specialists as needed.
• Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
• Complete compliance requirements as needed.
• Perform other duties as assigned or requested.
• Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
• Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
• Arrange and coordinate travel arrangements as needed.
• Maintenance/management of all office equipment to include phone, voicemail and computer systems.
• Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
• Answers the phones as needed.
• Special projects as needed.
• General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
• Tracks and keeps record of CME monies.
• Administrative support to the physicians, advanced practitioners, medical directors and/or practice managers.
• Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
• May be responsible for maintenance and submission of Vermont Oxford Data as needed.
• Takes and types practice meeting minutes, as needed.
• May organize and track credentialing needs for physicians and advanced practitioners.
• Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
• Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.

Qualifications

• High school diploma or GED.
• One to three years related experience and/or training.

Equivalent combination of relevant education and experience will be considered.

Benefits And Compensation

Benefits for Full Time employee and qualified dependents:

• Pre-tax Flexible Spending Accounts (FSA)
• Available to part-time regular and part-time casual employees age 21 and over
• Identity Protection
• Long Term Care (LTC)
• Vision Insurance
• Life Insurance
• Pre-tax Health Savings Account (HSA)
• 401k with company match**
• Employee Assistance Program (EAP)
• Aflac Hospital, Critical Illness and Accident plans
• Part Time Regular employee classifications also receive this benefit
• Short- and Long-Term disability options
• Employee stock purchase program – 15% discount*
• Dental Insurance
• Health Insurance including prescription drugs

About Us

Pediatrix® Medical Group (Pediatrix) are one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix-affiliated clinicians have been committed to providing coordinated, compassionate and clinically excellent services across the continuum of care, both in hospital settings and office-based practices. Specialties including obstetrics, maternal-fetal medicine, and neonatology are complemented by 18 pediatric subspecialties and a newly expanded area of primary and urgent care clinics. The group’s high-quality, evidence-based care is bolstered by investments in research, education, quality-improvement and safety initiatives.

Today through almost 8,000 employees in 38 states, dedicated teams including physicians, advanced practitioners, clinical leaders, business and operational experts work together every day to fulfill our mission to take great care of the patient®. We invite you to join the Pediatrix® family and help shape the future of health care for women, babies and children.

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers .

Pediatrix is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.