Administrative Assistant - Hybrid (Telework/In-Office)

Who We Are
Texas Workforce Commission connects people with careers across the state. The Office of Investigations department within the Division of Fraud Deterrence and Compliance Monitoring is looking for an Administrative Assistant IV. This position is based in Austin on the north lawn of the Texas state capitol. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits.
Please note, this position has a weekly in-office requirement. The selected candidate is expected to work part-time in office weekly.
You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.
Who You Are
An Administrative Assistant IV will have exceptional organizational skills, able to work on multiple projects concurrently while meeting all deadlines, be detail-oriented, work well individually as well as part of a team and have a strong working knowledge of Microsoft Office products.
What You Will Do
The Administrative Assistant IV performs advanced (senior-level) administrative support work. Work involves providing and coordinating internal administrative support including disseminating information, developing filing systems, and preparing and editing reports and documents. May provide guidance to others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
You Will Be Trusted To

• Maintain department equipment inventory.
• May train staff in administrative duties.
• May contact complainants to clarify complaints and verify receiving complaint
• Perform advanced administrative support or technical program assistance work in the Office of Investigations department.
• Open, review, and distribute incoming mail and fax communications.
• Log returned mail in the UI Benefits system.
• Schedule and coordinates management team meetings.
• Maintain or may develop filing and records system.
• Handle new employee preparation within the department.
• Perform other duties as assigned.
• Make purchase requests.
• Maintain Records Management Center for the department.
• Prepare or may coordinate the preparation of records, correspondence, and reports to management.
• Perform or coordinate general office duties such as ordering and maintaining supplies, requesting printer maintenance, greeting visitors and new employees, and scheduling interviews for the department.

You Qualify With

• Fifteen semester hours of accredited college work may be substituted for six months of experience.
• Graduation from an accredited high school or successful completion of GED certification, plus three years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance and control of forms, records and reports.

You Are a Great Fit With

• Bilingual: Spanish/English
• Advanced knowledge in Excel, Word, PowerPoint, Outlook
• Recent UI experience
• Knowledge of UI Benefits system

You Gain

• Medical Insurance
• Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.
• Competitive salary: $3,719.71/month
• Paid time off, including time for vacation, sick and family care leave
• Defined Retirement Benefit Plan
• A Family Friendly Certified Workplace.
• Optional 401(k) and 457 accounts

A writing test may be given at time of interview. This is a hybrid (telework/in-office) position working 8am – 5pm.
Veterans
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
How To Apply
To be considered, please complete a State of Texas Application for Employment and apply online at www.workintexas.com or in Taleo.
TWC is not considering applications from persons who require sponsorship for an employment visa.
A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.
Primary Location
United States-Texas-Austin
Work Locations
Austin:101 E 15th St (320-4001)
Job
Executive Secretaries and Executive Admin Assits
Organization
TEXAS WORKFORCE COMMISSION
Schedule
Full-time
Employee Status
Regular
Job Type
Standard
Job Level
Non-Management
Travel
No
Job Posting
Jul 18, 2023, 12:00:00 AM
Work From Home
Yes