Senior Production Manager, Physical Events

Are you jumping at the opportunity to plan large scale events and seeing all of your hard work come to life? Are you motivated by managing a high volume of moving pieces and nitty-gritty event details? Do you have a strong problem solving, detail managing, adaptable mindset? If so - you may be a perfect fit for our team!

HubSpot’s Global Events Team is looking for an experienced, Senior Production Manager, Physical Events to be an integral part of the production and operations department within the Global Events team. This role is focused on bringing HubSpot’s marquee annual event, INBOUND, to life. The ideal candidate has an entrepreneurial spirit, an ability to manage through ambiguity, and can oversee many different projects at various stages. We are looking for someone who understands the ins and the outs of how live events come together and can help us deliver against our production goals. There are also varying levels of external vendor partnerships required for this role, so communication and organization skills are a must, as well as the understanding of critical, key milestones and deadlines when working on event production.

In This Role You’ll Get To

• Bring the attendee journey to life through all aspects of planning, keeping innovation at the forefront and ensuring that the bar is kept high at all stages of production.
• Drive projects throughout the various stages of the project life cycle including strategic development, technical discovery, fabrication and buildout, and on-site installation / execution.
• Drive the evaluation of all planning post-event and determine areas for growth, opportunity, and improvement. Implement best practices based on these findings to ensure operational excellence year over year.
• Influence strategy, experiential design, production, and operations to ensure that all event goals are achieved effectively. Push operational excellence to the forefront of all planning, ensuring we deliver impactful events with seamless logistics.
• Support vendor pitches and / or RFP processes as needed. Negotiate and Contract MSAs/SOWs and open POs for all partnerships as needed.
• Maintain a wide production portfolio of event vendor contacts and industry leaders (creative agencies, production companies, environmental designers, etc.) and always keep a pulse on the industry to find new and innovative strategic partnerships.
• Collaborate across the Events Team to bring our strategies to life - bridging the gap between production, programming, and sponsorship.
• Partner with key HubSpot stakeholders across the business to establish key business goals and bring various experiences to life experientially. Manage the strategic briefing process through to onsite implementation.
• Collaborate with event agencies to develop all onsite operational plans (pre-cons, onsite comms plans, security, credentials, room assignments, flow, etc).
• Manage various event components in collaboration with the external agencies (logistics, creative, production, staffing, venue, F&B, security, etc). Draft strategic briefs and keep track of requirements, dependencies, budget / schedule constraints, or other specifics that may emerge throughout production. Ensure agency support delivers upon all expectations.

We’re Looking Someone Who

• Has an innate attention to detail with strong organizational skills and is capable of keeping the work consistent and on-track.
• Drives production evolution as well as making sure that all new ideas are met with solid plans for execution will be key.
• Remains organized, unflustered, and candid about the work that is expected; our best production teammates are indispensable to the event’s success.
• Maintains superior project management skills that see things from ideation through to fabrication and onsite implementation
• Can work cross functionally and form deep connections with INBOUND leader(s), internal creative stakeholders, and external production vendors.
• Has a proven track record working in production with a history of contributing to both strategy and logistics
• Seeks to understand the why behind what we do and use this to influence our planning
• Is agile and experimental learners, bringing new ideas to the team and moving at a fast pace to hit goals
• Focuses on innovation - with the ability to see the big picture of what makes global event production unique - where it's been, where it is today, and where we want it to go.

So if you think this sounds like you, we'd love to hear from you! Confidence can sometimes hold us back from applying for a job. But we'll let you in on a secret: there's no such thing as the 'perfect' candidate. HubSpot is a place where everyone can grow. So however you identify & whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

What is the Global Events Division?

When we think about what sets us apart as humans, it's the power of our minds and the connections we make with each other. We are uniquely able to learn from the past and shape our future. That’s exactly what we intend to do with our annual event INBOUND, hosted by HubSpot, and aimed at educating and inspiring attendees from around the world about the latest developments in HubSpot products, technology, business, marketing, sales, customer success, academia, and culture.

INBOUND is truly unique as it is an industry event created to unite, educate and delight the inbound community. For the past 10+ years, INBOUND has been a meeting spot for the growing community of inbound marketers, sales, and services professionals we aim to inspire. The thing that really fuels INBOUND’s growth (2,800 attendees in 2012 - 60K+ online attendees in 2021) is the remarkable content from the speakers we bring together.

Cash compensation range: 88000-132000 USD Annually

This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy from Katie Burke, HubSpot’s Chief People Officer.

The cash compensation above includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, all HubSpotters are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are based on a few different factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons.

We know that benefits are also an important piece of your total compensation package. To learn more about what’s included in total compensation, check out some of the benefits and perks HubSpot offers to help employees grow better.

At HubSpot, fair compensation practices isn’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.

If you need assistance or an accommodation due to a disability, please email us at [email protected]. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.

Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here.

About HubSpot

HubSpot (NYSE: HUBS) is a leading customer relationship management (CRM) platform that provides software and support to help businesses grow better. We build marketing, sales, service, and website management products that start free and scale to meet our customers’ needs at any stage of growth. We’re also building a company culture that empowers people to do their best work. If that sounds like something you’d like to be part of, we’d love to hear from you.

You can find out more about our company culture in the HubSpot Culture Code, which has more than 5M views, and learn about our commitment to creating a diverse and inclusive workplace, too. Thanks to the work of every employee globally, HubSpot was named the #2 Best Place to Work on Glassdoor in 2022, and has been recognized for award-winning culture by Great Place to Work, Comparably, Fortune, Entrepreneur, Inc., and more.

Headquartered in Cambridge, Massachusetts, HubSpot was founded in 2006. Today, thousands of employees work across the globe in HubSpot offices and remotely. Visit our careers website to learn more about culture and opportunities at HubSpot.

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