Manager Special Events-Hempstead, Ny

Additional responsibilities include:

• Support the Director of Individual Giving with donor cultivation outreach and local events and work to ensure that donors who enter the PPGNY Development pipeline through events receive appropriate introductions and cultivation.
• Manage online auction platforms, cataloguing and signage for silent auctions as well as organizing auction placement, check out, and shipping for on-site events.
• Research, vet, and manage regionally based event vendors including caterers, A/V and lighting companies, florists, and photographers
• Provide support for affiliate-wide peer-to-peer fundraising events such as the TD Five Boro Bike Tour, and the NYC Marathon, as well as administrative support to the Director, Special Events, including scheduling meetings and processing check requests, as needed
• Oversee regional event venue research and site visits, maintaining current knowledge of venue capacities, functionality, and availability.
• Collaborate with event leadership and volunteers to coordinate procurement and management of in-kind gifts such as gift bag and silent auction items.
• Coordinate the timely preparation, clearance, and production of all digital and printed event materials, including decks, invitations, and social media collateral, ensuring all required reviews occur and proper signoffs are secured.
• Ensure that donors are provided with excellent customer service through all phases of event planning, execution, and post-event communications.
• Develop invitation and guest lists.
• Recruit for, organize, and manage groups of locally based staff and/or external volunteers for on-site events.
• Oversee solicitation and follow up of event tickets and contributions, collect RSVPs for respective events, and circulate RSVP lists within Development Department to ensure clear interdepartmental communication.
• Oversee post-event activities including creating and mailing tax acknowledgment letters, organizing debrief meetings, and with local Director of Individual Giving, ensure that new prospects are entered into the Development pipeline appropriately

You have:

• Familiarity with online fundraising platforms, such as EveryAction or MobileCause
• High school diploma/GED
• 3 years’ experience in fundraising and/or special events including venue and vendor management, event timelines and production schedules, ticketing, and seating
• Familiarity with nonprofit events planning including invitation mailings, ticket and table sales campaigns, sponsorship, silent auction management, and working closely with volunteer leadership and donors/donor relations
• Familiarity with Raiser’s Edge

What makes you stand out:

• Familiarity with the Nassau County area, local venues, vendors, and regional culture.
• Preferred – 3-5 years of experience in Development or Special Events in the nonprofit sector.

Compensation

• $60,000-70,000