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Senior Administrative Assistant Jobs

Company

KIHOMAC
Address Byron, GA, United States
Employment type FULL_TIME
Salary
Category Technology, Information and Internet
Expires 2023-05-12
Posted at 1 year ago
Job Description
  • Allocate office space according to needs as well as procure any office furniture needed
  • Obtain quotes and submit requests for purchases and upgrades for the building
  • Assist with requesting quotes from vendors
  • Take delivery of mail and couriered packages
  • Maintain organization of office common areas, break room, and supply room
  • Perform receiving duties and assign control numbers as necessary
  • Supervise all facilities staff (custodians, groundskeepers, and external contractors)
  • Order day-to-day consumable office supplies as needed
  • Create and assist with Purchase Requests
  • Perform administrative and office staff management functions, including scheduling and appointment management (using Microsoft Outlook or equivalent tools), telephone answering and message taking, faxing, copying, word processing and presentation preparation, suspense and task tracking, assisting with timecard record keeping
  • Schedule and set up conference room for company functions, as well as for customers – planning/purchasing food and refreshments as needed
  • Manage the upkeep of facility, equipment and supplies to meet health and safety standards
  • Assist in development/coordination/scheduling of office sponsored events
  • Control activities such as waste disposal and removal
  • Handle service contracts such as preventative maintenance on building and equipment
  • Satisfy all office building needs/issues
  • Other duties as assigned
  • Assist with organizing and documenting receipts for company credit card vouchers
  • Track Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
Requirements
  • Experience:
  • Professional appearance and demeanor
  • Associates Degree in a managerial field required
  • Ability for reviewing, submitting, and filing reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents
  • Bachelors Degree in a managerial field desired
  • Ability to multi-task, prioritize, and work independently
  • Ability to prioritize work and adhere to strict timelines for submission of reports/contract deliverables to Aerospace Integrity Programs Group customers
  • High proficiency in Microsoft Office Suite
  • Degree is waiver-eligible with 5 years of experience in addition to requirement below
  • 5+ years of experience supporting mid level management personnel
  • Strong written and verbal communication skills
  • Excellent customer service attitude
  • Experience supporting mid level management personnel within the DoD preferred
  • Must be a US citizen
  • Security:
  • Education/Training (both required and desired):
  • Ability to obtain a security clearance may be required
Benefits
  • Training & Development
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Short Term & Long Term Disability
  • Health Care Plan (Medical, Dental & Vision)
  • Wellness Resources
  • Retirement Plan (401k, IRA)