Construction Administrative Assistant Jobs

About Us

IMI Industrial Services Group is a full service, total solutions, industrial contractor. Established in 1988 in Watkinsville, Georgia, IMI has over 30 years of success in the Industrial construction industry. We have three satellite offices in Augusta, Covington, and Winder, GA. IMI supports manufacturers throughout most of the Southeast and we are expanding rapidly; big enough to have all the necessary resources, but small enough to give genuinely helpful personalized attention to everyone who puts their trust in us.

Why IMI?

• PTO plans
• We have maintained steady growth and continually strive to advance.
• Healthcare benefits
• Rewards:
• Safety, Integrity, Quality, and Production will always be met at IMI.
• Competitive salary packages
• 401k with robust company match
• Employee Referral Program
• Founded on family values and principles.
• Focused on work/life balance.

Job Summary

IMI is seeking a full-time Construction Administrative Assistant for our Watkinsville, GA office.

Essential Functions

The Construction Administrative Assistant will focus on preparing and forwarding completely prepared Project Manager's estimates, managing other customer correspondence, and assisting the Field Services Manager.

• Facilitate transfer of information between customer and appropriate party.
• Issue quote numbers and forward MS Outlook calendar requests to required parties.
• Validate that estimates are error free by following the standardized review processes.
• Prepare project management quotes, assuring each are grammatically correct and free of spelling errors.
• Record pertinent information from the quotes in database.
• Assist Management, Project Managers and Field Services Manager, as needed.
• Scan and archive quote packages after submitted to the customer.
• Record & enter information in contact database.

Education And Experience

• Relative work experience in preparing quotes/Bid Packages in the construction industry is preferred, but not required. This includes the ability to review contract documents, print bid packages, obtain bid information, and completion of the bid for submission.
• Knowledge of contractual language is preferred, but not required.
• Advanced data entry skills and ability to type 45+ wpm preferred.
• Minimum of a high school diploma, but an Associate's degree in a related field is preferred.
• Must be able to multitask, as well as prioritize tasks within a strict deadline, while still being detail oriented.
• Knowledge of construction experience is preferred, but not required.
• Previous experience in reviewing the legality of contract documents is preferred, but not required.
• Advanced skill level for operating Word, Excel, and Outlook required.

Work Environment/Physical Demands

• Manual dexterity needed for repetitive tasks and operating standard office equipment
• Lift and carry materials weighing up to 25 pounds
• Sitting for extended periods of time

IMI Industrial Services Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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