Administrative Assistant Jobs

Organization Overview
Since 1981 CHRIS 180 has been dedicated to healing and recovery for children, youth, adults, and families and is a growing $40 million organization with over 400 employees. CHRIS 180 services include counseling for the community at large; school-based mental health counseling; comprehensive wraparound services; homes for abused, neglected foster children with emotional and behavioral problems who are in state custody and for unaccompanied children in federal foster care; supportive housing for single and parenting young people, ages 17 – 24 who are homeless or aging out of foster care; in-home services and community programs that strengthen families; outreach, drop-in and community housing for older teens, young adults and families with children experiencing homelessness; services in community centers and partnerships with afterschool providers; an adoption program for children in foster care; teen and gun violence reduction programming; and, training for professionals, human service workers, educators, volunteers, individuals who work within the community, in hospitals, other organizations and with children, youth, adults, and families. The goal for all services is to unlock the potential that resides in each person to help them build resiliency and become self-sufficient, contributing adults who have the skills to navigate life’s challenges. Numerous partnerships support this work.
Position Description
This position provides administrative support for the Migrant Wellness Program and their governing bodies. The employee will work along with the Migrant Wellness team to assist and support the daily operations of the program.
Role And Responsibilities
The primary duties include but are not limited to the following:

• Respond to requests for information from stakeholders in a timely fashion.
• Work as a contributing and collaborative team member
• Assist with special projects for the organization as needed.
• Maintain internal company calendar - management and staff meetings including annual timelines
• Maintain training log for all staff and documentation for audits.
• Provide receipts and Purchase Orders to Accounts Payable for processing.
• Demonstrate excellent organizational and time management skills.
• Maintain accurate notes and minutes for all meetings (i.e., Staffing, Partner meetings, Staff Meetings, Contractor’s meeting, etc.)
• Maintain an accurate filing system.
• Maintain required certifications.
• Demonstrate customer service.
• Maintain appropriate professional boundaries.
• Support and maintain an environment of emotional and physical safety for consumers, staff, and other stakeholders at all times
• Follow mandated reporting requirements of GA Code
• Respond to consumer, referral, and peer needs in a timely fashion.
• Reinforce socially acceptable behaviors (ex: manners, eating habits, safety)
• Review, understand and be responsible for program policies.
• Attend and participate in required trainings as scheduled.
• Prepare necessary forms for internal and external entities.
• Administrative Requirements
• Maintains a pleasant disposition.
• Assist in monitoring timelines and priorities of the organization and governing body
• Provide documents in a timely fashion to Human Resources
• Follow the CHRIS 180 Code of Ethics
• Promote self-esteem.
• Report changes in status to HR as required by policy.
• Perform other duties as assigned.
• Prepare correspondence including letters, memoranda, and reports.
• Always promote positive image of CHRIS 180 programs
• Assist with facilitation of electronic and traditional means of communication.
• Attend and participate in staff meetings as scheduled.
• Develop agendas presentations and coordinate documents as required.
• Maintain confidentiality of consumer information
• Complete documentation needed for ORR and LIRS for weekly and monthly reports.
• Reinforce thoughtful decision-making skills.
• Type and proofread all documents and materials prior to release.
• Adhere to the organization policies and procedures.
• Answer telephone calls and emails accordingly
• Promote healthy boundaries.
• Handle a fast-paced work environment.
• Provide positive role-modeling to consumers and staff.

Qualifications/Competencies

• A minimum of a college degree with 2-3 years in an administrative support role
• Dependability, emotional stability, and physical capability. This position requires some physical functions that are essential to satisfactory performance of the outlined job responsibilities, i.e., sitting, standing, walking, driving, speaking, hearing and the ability to physically restrain (when necessary).
• Ability to learn new programs quickly and efficiently.
• Ability to work independently as well as part of a team.
• Ability to recognize when assistance and consultation is needed.
• Strong communication and interactive skills
• Accurate in computer skills and note taking for meetings.
• Organizational skills, excellent attention to detail and the ability to perform multiple tasks successfully.
• Be guided by precedent and established policy and procedure in decision making, This person will be required to analyze and react to difficult situations, o ften while under considerable stress and pressure
• Self-motivated and able to work under demand and deadlines.
• Solid decision-making ability as related to the safety and well-being of consumers, families, community, and staff
• Ability to effectively relate to consumers, parents/custodians of all social, economic, ethnic, and educational backgrounds, with firmness, fairness and concern

Other
The ideal candidate will possess the following:

• Ability to collaborate with other staff to ensure best practices and sound decisions
• Technical expertise that allows well informed decisions, usage of available tools and resources and training to execute job responsibilities.
• Commitment to our vision and mission should be demonstrated in work.
• Accountable for work being completed accurately and in a timely manner as well as following up as needed.
• Ability to communicate using appropriate tone when corresponding verbally or written (as well as proper usage of grammar and spelling)
• Ability to adapt and adjust to course and be open to new ideas.
• Ability to manage workload by having a clear understanding of task/project and set realistic timelines and goals.

Benefits We Offer

• Basic and Voluntary Life Insurance and AD&D
• Paid Time Off
• Vision Insurance
• Health Insurance
• Dental Insurance
• Flex Spending Account
• Employee Assistance Program
• 403 (b) plan
• Health Savings Account
• Short- and Long-Term Disability

Schedule
This is a full-time position and typically works Monday – Friday 8:00am – 5:00pm but requires flexibility. Maybe on call.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, and reach with hands and arms. The employee is occasionally required to lift and/or move up to 20 pounds.