Executive Office Administrator Jobs

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We are looking for smart candidates with the right attitude to join our team. The role will be based out of our Dallas / New York offices.

Responsibilities:

FACILITIES MANAGEMENT:

• Coordinate efforts with all Photon stakeholders for Facility lease: Finance (Legal)- Approving authority- Building/ Leasing Agency.
• Deal with FedEx domestic/International shipment from office locations : tracking of packages and assets, raising a ticket with FedEx for lost or damaged packages and claims processing thereof.
• Ensuring upkeep of office spaces in Dallas / NYC, end to end. Execute Repairs and Maintenance regularly, at scheduled intervals to make sure everything is functional. Handle ad hoc issues with relevant building management till resolution.

CLIENT SERVICING:

• Liaise with the Manager requesting support, for logistics, reservations, gifting, onsite and offsite.
• Small IT tasks are addressed either by scheduling with internal IT terms, or organizing with external vendors as appropriate (fixing large screens/VCs, routers, switches, etc.)
• Reorder office supplies, kitchen supplies, and furniture/fixtures for the office

EVENTS AND PROJECTS:

• Coordinate all ESG activities with Marketing - HR as and when the occasion arises
• Coordinate with Suppliers/Vendors for organizing Corporate Events : Photon World as per directions from Management.

ADMIN TEAM COORDINATION:

• Stay up to date on all standardized space requirements at Photon by maintaining weekly contact with Admin Staff across geographies.
• Report on Goals, deadlines, ensure US team has adequate training and guidance for team members and ensure they deliver company objectives.
• Check in with Admin reps, Head of Admin, and Owners for Office related matters.