Office Administrator Jobs

About NECI

NECI is a leading Digital Automation solutions provider transforming manufacturing, lab operations, process development and process control across a range of process industries in New England and beyond. NECI relentlessly seeks to drive the outcomes that ‘change the game’ for our clients and is seeking team members to join in our mission.

Position Summary

We are looking for an Office Administrator, who will greet and direct visitors to the office. Provide direction and support for customer inquiries into NECI’s products and services. Maintain a professional appearance and an organized, clean, and neat desk and lobby area. Cooperate with others to uphold NECI’s commitment to being Totally Customer Focused.

What You’ll Do

• Assist with the setup / breakdown of in-office events such as company meetings, customer meetings, and other planned activities.
• Provide administrative support when needed in such areas as spreadsheet support, customer visit preparation, shipping/receiving activities, scanning and filing.
• Provide support for education and training activities as needed.
• Coordination and execution of meetings and meeting needs (meals, refreshments, calendar invitations, flowers, gifts, communications, etc.)
• Maintenance Requests
• Primary responsibilities include:
• Employee building access / badge requests
• Greet visitors in a positive and receptive manner.
• Responsible for providing uncompromising quality to all work processes in designated area of responsibility.
• Vendor Management for catering coordination and/or other general office needs
• Primary contact for all shipping/receiving needs of the office and order submitting.
• Keeps a keen eye on ensuring the safety and security of the office and our employees. Reports issues of concern to Management expeditiously.
• Update customer database as well as maintain staff and cell phone directory.
• Process finance vendor invoices, filing & organization of invoices, preparing, mailing checks and daily check deposits.
• Maintain the office space and lobby area in a clean, neat and organized manner.
• Electronic and physical distribution of emails, faxes and US postal mail.
• Supports special projects, customer, and employee events, including such things as:
• Performs other duties as assigned to support team members.
• Has the authority to stop those work processes at any time it is believed that quality is being compromised.
• General office needs
• Provide occasional telephone support for the other (2) office locations when the Office Administrators are out of the office .
• Primary point of contact / Liaison between NECI and building leasing company (Landlord) for items such as:
• Answer the telephone promptly and courteously. This includes directing the customer to the NECI associate best suited to satisfy their needs.
• Work with external vendors and the NECI Facilities function as needed.
• Manage office supplies inventory. Order/Re-order supplies, ensure office equipment is kept in good working order.
• Review and submit invoices received at office to Corporate Finance Department

What You’ll Bring

• Desire to succeed as a self-starter with a strong sense of ownership and the ability to work independently on assigned tasks as appropriate.
• Ability to quickly adopt to new software technologies as needed.
• Exceptional time management skills and the ability to prioritize work effectively.
• Highly organized work ethic with critical attention to details
• Self-motivating attitude and the desire to support and encourage a collaborative and engaging work environment for NECI employees and customers.
• Technology skills, including the use of Microsoft Office tools; (Outlook, Word, Excel, PowerPoint, SharePoint, SmartSheet, etc.).
• Strong verbal and written communication skills.
• Positivity and a conscientious mindset with a high level of enthusiasm and willingness to learn and incorporate coaching and instructions into daily tasks and assignments.

Minimum Requirements

• High School Diploma, or equivalent
• Reliable transportation and the ability to work onsite at our NECI office in Clifton Park, New York, Monday – Friday, (8AM – 5PM)
• 5+ years of prior Office Administration Support experience

Must be currently authorized to work in the United States.

Here’s What You’ll Get

• Employee Referral Bonus
• Highly competitive Medical and Dental Insurance
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Professional Development Reimbursement
• NECI paid Basic Life & Short-Term, Long-Term Disability Insurance
• Employee Stock Ownership Plan (ESOP) and 401K
• Unlimited vacation policy
• Voluntary Benefits - Accident, Term Life, Whole Life Insurance