Executive Assistant / Administrator Jobs

This position reports to the CEO of a fast growing cosmetics brand.

Responsibilities

• Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary
• Tasks could range from everyday things to complex projects
• Provide sophisticated calendar management
• Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect leadership team’s style and organization policy
• Taking meeting notes and making sure that action-items are captured and followed through on
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the leadership team, including those of a highly confidential or critical nature
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
• This individual will help complete the tactical and logical items on our Executive's plate
• Complete decks, ensure accuracy and readiness for presentation

Qualifications

• Self-starter and go-getter
• High level of integrity
• Strong analytical skill
• Experience developing internal processes and filing systems
• Personable and approachable
• This person must have immaculate attention to detail and strong organizational skills
• Highly organized and detailed
• Ability to work independently
• Experience overseeing budgets and expenses
• Executive Assistant experience or similar experience

About

At Isabella Grace Cosmetics, we want to bring beauty and grace to your skincare and beauty routine. To learn more visit isabellagracecosmetics.com/pages/careers