Receptionist/Office Assistant Jobs

Our client, a law firm that represents some of the world’s largest banks, hedge funds, asset managers, artists and galleries, is in search of a Receptionist. The ideal person will be a “go-getter” who is enthusiastic, motivated and eager to offer support as needed. The ideal candidate must have strong communication and technological skills as well as the ability to multitask.

Job Details

COMPANY: Law Firm

POSITION: Receptionist/Office Assistant

LOCATION: New York, NY

HOURS: 9:00am – 6:30pm (IN OFFICE Monday - Friday)

COMPENSATION: up to $70K DOE + Discretionary Bonus*

BACHELOR'S DEGREE: Required

• The base salary range posted for this New York City-based position is a good faith estimate. Actual salaries may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

Responsibilities Of The Receptionist/Office Assistant

• Perform basic filing, and clerical duties.
• Coordinate office activities
• Scheduling meetings, arrange appointments, gate-keeping for the office
• Scan and copy documents
• Coordinate domestic and international travel arrangements
• Maintain and update contact information, mailing lists and internal phone directories
• Greet visitors warmly and make sure they are comfortable, setting up the conference room in advance of larger meetings
• Keep office supplies neat and maintain supply levels
• Ad hoc projects as needed
• Aid the Office Manager in vendor management and keeping office machinery in working order
• Prepare cover sheets and send faxes
• Ensure reception area and kitchen are tidy
• General organization of day-to-day activities
• Help with projects as needed, including aiding the controller with various expense reports and spreadsheets – a numbers-oriented person is a value-add
• Coordinate mail flow in and out of office; notify recipients and distribute parcels and other mail
• Make coffee and plate food for partners and for meetings
• Spearhead an ever-growing / changing to-do list
• Adept at reading through emails and gathering key content and outstanding items that need to be handled
• Answer phones and connect calls to colleagues or take messages and email to recipients, acting as the gatekeeper to the attorneys and partners
• Restock fridge and pantry

Requirements Of The Receptionist/Office Assistant

• Ability to perform well in a fast-paced environment and work independently with minimal guidance
• Verification of identity, education, prior employment, and references may be required
• Tech-savvy and proficient with Microsoft Office both on PCs and Mac, and type 65+ wpm
• Detail-oriented and good organizational and time-management skills
• Knowledge of and interest in technology (especially new and useful business applications)
• Undergraduate degree required
• Strong interpersonal skills, and the ability to work as part of a team are also important qualities
• Minimum of 1 year of administrative experience in legal or finance