Executive Administrator Jobs

About the Role

Optifino is an NYC-based fintech startup on a mission to transform the life insurance industry. We are seeking a proactive and entrepreneurial Executive Administrator (EA) to support our C-Suite, primarily the CEO, CIO, and CMO. This is a fantastic opportunity to join a fast-growing startup at the ground floor: you will be involved in mission-critical projects that will also serve to build out your knowledge of the business, and increase your impact over time based on your skills and interest. This role will require a highly motivated and organized individual who can juggle multiple priorities seamlessly, thrive in a constantly changing environment, and has a strong sense of ownership.

The EA’s responsibilities will primarily center around liaising with internal and external stakeholders, fielding and prioritizing incoming requests, and managing our C-Suite’s commitments and calendars. The EA will also have the opportunity to take on ad hoc projects over time based on interest and business need.

Key Responsibilities Include:

• Coordinating virtual and in-person meetings, including logistics, communications, and organizing catering when necessary
• Managing the c-suite’s calendars, including prioritizing incoming requests
• Data entry and CRM system management
• Synthesize meeting takeaways and drive actionable next steps
• General office management responsibilities including organizing and streamlining office operations and documentation filing systems, vendor management, office supplies management, and other administrative duties as needed
• Maintain comprehensive and accurate records
• Research and information gathering in anticipation of meetings

Minimum Qualifications:

• Proficiency with Google Workspace, Zoom, Hubspot, Canva and generally agile with technology
• Knowledge of data and administrative management best practices
• Excellent time management, problem solving, planning, and ability to multitask and prioritize competing responsibilities
• Excellent written and verbal communication skills with strong attention to detail
• Strong desire to learn and grow within a fast-paced environment
• Minimum 3-5 years of proven office management, administrative, or assistant experience
• High degree of common sense and ownership, particularly in adapting to unexpected changes and rapidly evolving situations
• Ability to anticipate and independently avoid or solve problems

Our office is based in lower Manhattan. This is a full-time hybrid position, typically in person 4-5 days per week. Salary range is 80-90K commensurate with experience.

Please apply via LinkedIn and upload both your resume and cover letter as one combined file in the "Resume" upload section. Only complete applications (with resume AND cover letter) will be reviewed.