Executive Assistant Consultant Jobs

General Scope And Summary

SAGE Therapeutics is searching for a creative, resourceful, integrative thinker for an important role that is responsible for broad executive and departmental administrative support.

We are actively seeking a dynamic, proactive Executive Assistant Consultant. In this position, you will be an integral contributor to the Technical Operations (TechOps) department, acting as the organizational and communication hub for the department and working collaboratively with other departments. This role is ideal for a self-starter that will be able to anticipate the needs of the department and will be successfully working autonomously.

Roles and Responsibilities

• Plan, organize, and compile data. Analyze needs and problems, research facts, determine approach, and organize and coordinate information retrieval and documentation procedures. Exercise creativity, initiative, and an understanding of departmental objectives. May independently prepare communications, budgets, or data.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority. Exercise tact, discretion, and an understanding of technical and organizational materials, issues, and impact. Take initiative to research technical or outside of policy questions. Evaluate and refer matters for appropriate handling and coordinate, compile, and document relevant data and background information to support executive decision making or problem resolution. Work with highly sensitive, time sensitive, and confidential information.
• Develop recommendations for executive approval and may assist with the implementation of contractual agreements or compliance activities.
• Coordinate internal and external calendar, meetings, schedule, travel arrangements, and expense reports and prepare necessary materials. Consult with leaders and team members as needed to solicit information, provide critical updates, and coordinate information and priorities. Exercise tact, diplomacy, and discretion in written and verbal communications.
• Provide back-up administrative support to other departments as necessary and perform other duties as required.
• Independently perform special projects that require a combined knowledge of administrative needs and Technical Operations. Select appropriate resources and analyze data as required, i.e., budget projects, event planning, etc.

Experience, Education And Specialized Knowledge And Skills

Must thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful, and efficient. Must have excellent interpersonal skills, the ability to develop important relationships with key stakeholders, and the ability to identify issues and raise to key stakeholders in order to develop relevant and realistic plans, programs, and recommendations.

Basic Qualifications

• 5-7 years of prior administrative experience.
• AS degree.

Preferred Qualifications

• Prior Executive Assistant experience working in a busy, high-growth, and fast-paced environment.
• Excitement about the vision and mission of Sage.
• Experience working with all levels of management and consulting with key business stakeholders. An ability to influence for greater outcomes.
• Attention to detail and the ability to work individually, within a multi-disciplinary team, as well as with external partners and vendors.
• Possesses strong written and verbal communication skills.
• Administrative competence (typing, scheduling, e-mailing, coordinating calendars, and copying).
• Strong team player that has a customer service approach and is solution-oriented.
• Strong computer skills, in particular Microsoft Outlook, Word, Excel, and PowerPoint.
• Embrace our core values: Put People First, Improve Lives, Cultivate Curiosity, Do Right, and Forge New Pathways.