Administrative Assistant, Cphl Jobs

POSITION SUMMARY

The National Association of Chronic Disease Directors (NACDD) is seeking a highly motivated and experienced individual to join our organization as an Administrative Assistant to support our Center for Public Health Leadership with various administrative tasks. Reporting directly to the VP, Center for Public Health Leadership, the Administrative Assistant will execute a variety of administrative and project-based tasks as requested. In addition, this position will be responsible for forward planning of time commitments and priorities including calendar management, coordination, and execution of meetings, making travel arrangements, expense management, and additional administrative tasks and projects as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Support administrative needs of multiple programs, including scheduling, coordinating, and managing multiple calendars, organizing, arranging, and setting up program technology for virtual connections (i.e., Zoom, etc.) and follow-ups on action items, etc.;

• Prepare meeting notes and summary memos;

• Manage Zoom logistics and host technical production for webinars and virtual meetings;

• Manage logistics and materials for in-person meetings;

• Manage and maintain all program documentation and electronic files in Dropbox, Smartsheet, Google Drive, and Outlook;

• Prepare and submit expenses on behalf of CPHL leadership;

• Update webpages and maintain web-based resource library;

• Prepare contract requests, track budget reports, and coordinate project management tracking;

• Assist with development and submission of program reports;

• Ensure consistent communication with the Center team and NACDD Senior Leadership;

• Independently create well-organized, grammatically correct memos, reports, and communications;

• Assume other duties as assigned and perform special projects as needed or directed;

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• A bachelor’s degree in public health, public health administration, business degree or related field, plus at least three years’ experience;

• Candidates with a minimum of four years of proven and related work experience, along with college credits earned toward a baccalaureate degree in a related field may be considered;

• Proficient to expert knowledge of MS Suite; Zoom hosting; Adobe Acrobat; and Dropbox;

• Knowledge and experience with telecommunications and web-based platforms;

• Strong project management, prioritization, and planning skills, with demonstrated success producing high-quality deliverables on time and within budget;

• High degree of tact, diplomacy, and confidence to interact with senior leaders and the ability to remain calm when under pressure;

• Excellent customer service and ability to maintain high-level of professionalism and integrity when working with diverse collaborators and customers.

PREFERRED QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

• Proficiency in LMS platform navigation (ex. Docebo) and Smartsheet preferred;

• Experience working with and as part of remote teams preferred.

LOCATION/REMOTE:

• REMOTE- Must be located in Arizona, California, Florida, Georgia, Illinois, Maryland, Massachusetts, Michigan, North Carolina, Ohio, Rhode Island, Texas, or Virginia, or Washington

TRAVEL REQUIREMENTS:

• 10%

SALARY RANGE:

• $54,000-$64,800

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

NACDD provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.