Administrative Coordinator Senior Specialist

This position is remote, however candidates must reside in a West or Central state i.e. CA, AZ, NV, TX, NE, etc.

Salary Range: $57,216.21 - $84,653.22 (salary offered will vary and be dependent upon zip code of candidate hired)

Are you agile within Outlook, with an ability to juggle multiple calendars and handle high volume scheduling with accuracy and ease? Do you have proven experience taking meeting minutes? Have you had exposure to document control, compliance, and some form of project coordination? If so, this position may be for you!

We are seeking an experienced Administrative Coordinator Senior Spec to join our Provider Management team.

QTC Medical is a government contractor and subsidiary of Leidos, a FORTUNE® 500 science and technology leader. We are the largest provider of disability (pension) and occupational health examination services. A few of our clients include U.S. Department of Veteran Affairs (VA), Department of Justice, U.S. Department of Labor and several others. With over 90 clinics nationwide, we’ve been serving communities for over 40 years. We offer a competitive compensation package including quarterly bonuses and annual merit review increases, comprehensive health benefits, substantial opportunity for growth, tuition reimbursement and career development.

We Offer Meaningful And Engaging Careers To Support You And Your Career Goals, All While Nurturing a Healthy Work-life Balance, And We Are Proud To Provide An Employment Package That Attracts, Develops And Retains The Best Talent

• Generous paid time off (minimum of 14 days/year), as well as 9 paid holidays
• Access to flexible benefits, including health and wellness programs, long and short term disability, an employee assistance program, employee referral bonuses, credit union access and flexible spending accounts
• A 50% company match of your pre- and post-tax contributions up to 6% of your salary, including immediate vesting of company contributions
• An inclusive and ethical work place
• Competitive compensation and quarterly bonuses
• Tuition reimbursement

Job Summary

Performs variety of routine activities in support of the Provider Management team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, support project management, process improvement, data analytics and coordination of meetings.

Essential Duties And Responsibilities

• Provide additional support in monitoring project plans and schedules to ensure timeliness of project delivery.
• Assist Provider Management with projects as assigned.
• Others duties as assigned to support the needs of the administrative office
• Review, triage and route incoming requests to the appropriate team member.
• Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
• Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes.
• Meeting preparation to include scheduling, agendas, teleconference lines, catering service, etc.
• Provide administrative support to the Provider Management team functions.
• Order and maintain supply inventories.
• Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems.
• Maintain Provider Management SharePoint library and facilitate document control process
• Compose correspondence (newsletters, letters, memos, e-mails, etc.)
• Support project management, data analytics, process improvement initiatives.
• Basic formatting, revision and distribution of established reports on a re-occurring and ad-hoc basis.
• Assistance with the preparation of presentation materials.

Competencies

• Must be self-motivated
• Ability to excel at details, multi-task, and work with a high sense of urgency
• Working knowledge of Microsoft Outlook applications (Outlook, Word, Excel, and PowerPoint) SharePoint, preferred
• Excellent customer service, organization, and follow-through skills
• Willingness to travel up to 20%
• Knowledge of office equipment (FAX, copier, printer, etc.)
• Exceptional interpersonal skills and the desire to work in a fast-paced environment
• Excellent verbal and written communication skills

Education And/or Experience

• May be required to Travel 20% of the time
• Experience with project management software (Asana, Monday.com, Microsoft Project, etc.), preferred
• Minimum 5 years of administrative assistant experience
• High School diploma, or equivalent (GED)
• Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

Pay And Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, performance-related bonuses, health and wellness programs, student loan repayment and tuition reimbursement, paid leave and retirement. More details are available here. The QTC pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.

Experience

Required

• 5 year(s): Clinical administrative assistant experience

Education

Required

• GED or better
• High School Diploma or better

Skills

Preferred

• Medical Data Entry
• Communication
• Electronic Medical Records
• Professionalism
• Flexibility
• Verbal Communication
• Written Communication
• Customer Service
• MS Office
• Problem Solving
• Computer Literacy

Behaviors

Preferred

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group

Motivations

Preferred

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Goal Completion: Inspired to perform well by the completion of tasks
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)