Administrative Specialist Jobs

Description
Job Summary :
The Administrative Assistant/Associate/Specialist is responsible for supporting and assisting the Research Administration team by providing, planning, and coordination of faculty support operations within the department. Uses individual initiative and judgement to make minor decisions and administrative actions.
Major Responsibilities / Duties / Critical Tasks

• Prepares monthly Vivarium Reports.
• Ensures that all standards and compliance are met with applicable laws, policies and regulations.
• Ensures that work practices meet UTT Health Science Center and departmental health, safety, and security requirements.
• Maintains and reconciles faculty budgets or accounts in an efficient and accurate fashion as assigned.
• Other duties as assigned.
• Coordinates travel, prepares travel request documents, reconciles travel receipts and submits to The Department of Accounting for reimbursement for assigned departmental personnel.
• Assigned to principal investigators and provided administrative and clerical support.
• As a satellite buyer, initiates, processes and tracks supply orders for principal investigators as requested.
• Provides efficient and effective customer service, internal and external customers.
• Balances and reconciles departmental spreadsheets to monthly institutional financial report.
• Takes minutes during selected meetings as assigned by Associate Dean of SOM and Executive Assistant.

Accompanying Knowledge, Skills, Abilities And Competencies

• Must be proficient with Microsoft Office software (Word, Excel, PowerPoint)
• Knowledge of e-purchasing software (SciQuest)
• Must be able to efficiently operate standard office equipment including: telephones, facsimiles, copiers, personal computers, and printers.