Administrative Coordinator Jobs

Position Details

Position Information

UNT System Overview

Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Posting Title Administrative Coordinator

Department DAL-Facilities & Gen Services-533000

Job Location Dallas

Full Time/Part Time Full-Time

Retirement Eligibility TRS Eligible

Additional Retirement Information

For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .

Salary Information Commensurate with experience

Department Summary

UNT Dallas is a growing presence in southern Dallas. The UNT Dallas Facilities Operation and Maintenance department is a service organization. The department is responsible for the operation, maintenance, and repair of the UNT Dallas Buildings located at 7300 University Hills Boulevard in Dallas and 106 S. Harwood street in Downtown Dallas. The Department is responsible for most of the services needed to maintain and operate the buildings on campus. Our goal is to provide world class support for the UNT Dallas by ensuring safe, reliable, efficient facility and utility services delivered with outstanding customer services and effective stewardship of resources and the environment.

Position Overview

The University of North Texas at Dallas invites applications for the position of

Administrative Coordinator.

This position is responsible for assisting the administrative operations and customer related services for a department or program. Coordinates activities and acts as department/area liaison handling issues that are very sensitive and confidential. This position serves as the primary contact for a specified program or departmental functions to include recommending and implementing administrative departmental procedures. Duties include but are not limited to: drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to internal and external customers.

Additional Posting Details

Minimum Qualifications

Bachelor’s and one (1) year of related experience; or any equivalent combination of education, training, and experience

Knowledge, Skills And Abilities

• Knowledge of University policies and procedures related to the area of assignment.
• Ability to establish and maintain good working relationships.
• Skill in making mathematical calculations and computations.
• Ability to work without close supervision.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to communicate effectively orally and in writing.
• Considerable knowledge of general office procedures and practices.
• Knowledge of safe working procedures related to work performed.

Preferred Qualifications

Required License / Registration / Certification

Work Schedule

Monday- Friday

Driving University Vehicle No

Security Sensitive This is a security sensitive position.

EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Classification Title Administrative Coordinator

Physical Requirements Lifting up to 25 pounds, Reaching, Sitting, Standing, Walking, Writing, Grasp, Talk or Hear, Ability to communicate

Job Duties

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Responsible for the management of administrative operations for the department.

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Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.

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Analyzes and makes recommendations on existing processes and is responsible for implementing approved changes. Responsible for developing new administrative processes.

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Obtain essential supplies, material and equipment for facilities office staff and technicians.

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Maintains an adequate inventory of office supplies and prepares purchase orders and approves invoices for equipment and supplies, and coordinates receipt of shipping, inventory management, asset tagging, and asset management roles.

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Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines.

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Responsible for non-routine correspondence, data compilation and analysis, preparation of reports, forms, meeting notes.

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Other duties as assigned.

Posting Detail Information

Posting Number S6954P

Position End Date (if temporary)

Special Instructions to Applicants

Quicklink for Posting https://jobs.untsystem.edu/postings/75691