Sr Administrative Specialist Jobs

Position Details
Position Information
UNT System Overview
Welcome to the University of North Texas System . UNT System includes the University of North Texas in Denton , the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.
Posting Title Sr Administrative Specialist-CVAD Advising
Department UNT-CVAD-Dean's Off-136100
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information commensurate with experience
Department Summary
Considered one of the leading visual arts and design schools in the nation, UNT’s College of Visual Arts and Design is home to more than 2,300 undergraduate and graduate students in NASAD and CIDA accredited programs including the BA, BFA , MA, and MFA in art education, art history, ceramics, communication design, drawing and painting, fashion design, interaction design, interdisciplinary art and design studies, interior design, metalsmithing and jewelry, new media art, photography, printmaking, sculpture, and user-experience design, with certification offered in art museum education, and a Ph.D. offered in art education. It includes the Department of Art Education, Department of Art History, Department of Design, Foundations Program, Interdisciplinary Art and Design Studies Program, and Department of Studio Art. Additional information about the college and university can be found online: cvad.unt.edu and www.unt.edu.
Position Overview
This position is responsible for providing administrative support and services to the CVAD Advising Office (undergraduate), including but not limited to coordinating general office in-take, scheduling of student/advisor appointments, budgets, purchasing, and travel reconciliation, record keeping and tracking related to advising processes, and identifying/researching solutions to issues or problems.
Additional Posting Details
Minimum Qualifications
Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills And Abilities

• Ability to keep complex records, to assemble and organize data of complex
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Advanced Microsoft Office skills.
• Exceptional customer service skills.
• Knowledge of accounting/budgeting procedures.

nature, and to prepare and submit reports in acceptable formats.

• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Skill in developing and maintaining good working relationships.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Knowledge of policies, practices, procedures and terminology of assigned

function.

• Supervisory skills.

Preferred Qualifications
Required License / Registration / Certification
Work Schedule
Monday through Friday 8:00 a.m. to 5:00 p.m.
Occasional flexible scheduling relative to events, such as orientation and/or commencement.
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Sr Administrative Specialist
Physical Requirements Lifting up to 10 pounds, Sitting, Writing, Grasp, Ability to communicate
Job Duties
o
Coordinates or provides

• Appointment scheduling assistance and drop-in advising session intake
• Direction for inquiries related to campus resources and referrals
• Management of shared advising calendars and communication needs
• Maintenance of general office space
• Responses to office traffic, in-person, phone, and general email account

o
Provides support to academic advising director and staff through

• Record keeping and tracking related to advising processes (including but not limited to: review results, major changes, degree plans, graduation)
• Event scheduling and planning (including but not limited to: Orientation, Commencement)
• Budget, purchasing, and travel reconciliation
• Documentation and student resource maintenance (including but not limited to: Curriculum Guides, Transfer Guides)

o
Compiles and reports on complex and confidential data related to CVAD advising and collaborative college processes, such as

• Proactive advising, early intervention, and retention efforts
• Post-enrollment requisite checking
• Department/course enrollment and student-facing communication (including Internships)
• College-level curriculum and catalog updates

Posting Detail Information
Posting Number S6455P
Position End Date (if temporary)
Special Instructions to Applicants
Applicant review will begin May 30.
Quicklink for Posting https://jobs.untsystem.edu/postings/72835